How To Fix 56077 - The period/subsequent period of person. control record does not exist

SAP Error Message - Details

• Message type: E = Error

• Message class: 56 - HR TRAVEL: Messages for Trip Costs Dialog

• Message number: 077

• Message text: The period/subsequent period of person. control record does not exist

What causes this issue?

The period/subsequent period of the personnel control record does not
exist.
Please note that in the case of the ALE scenario 'Distribution of
Travel Accounting results in a separate payroll accounting system', the
period/subsequent period must be defined in this separate payroll
accounting system.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 56077 - The period/subsequent period of person. control record does not exist ?

  The SAP error message 56077, "The period/subsequent period of person control record does not exist," typically occurs in the context of personnel administration and payroll processing. This error indicates that the system is unable to find a valid control record for the specified period for the employee in question. Here’s a breakdown of the cause, potential solutions, and related information:
  Cause:
  
  Missing Control Record: The control record for the specified period (e.g., payroll period) does not exist in the system. This can happen if the payroll has not been initialized for that period.
  Incorrect Period: The period being referenced may not be valid or may not correspond to the employee's assignment.
  Data Entry Errors: There may be errors in the data entry for the employee's personnel records or payroll data.
  Authorization Issues: The user may not have the necessary authorizations to access the control records for the specified period.
  
  Solution:
  
  
  Check Control Records:
  
  Navigate to the transaction code PA03 (Maintain Control Records) to check if the control record for the relevant period exists.
  If it does not exist, you may need to create or update the control record for the payroll period.
  
  
  
  Initialize Payroll:
  
  If the control record is missing, you may need to initialize the payroll for that period using transaction code PC00_MXX_CALC (where MXX is your country-specific payroll driver).
  
  
  
  Verify Employee Data:
  
  Ensure that the employee's personnel data is correctly maintained. Check for any inconsistencies in the employee's master data that might affect payroll processing.
  
  
  
  Check Authorization:
  
  Ensure that the user has the necessary authorizations to access and modify control records. This may involve checking roles and permissions in the user profile.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or help resources for specific instructions related to your version of SAP and the payroll module you are using.
  
  
  
  Related Information:
  
  
  Transaction Codes:
  
  PA03: Maintain Control Records
  PC00_MXX_CALC: Payroll Calculation
  PA20: Display HR Master Data
  PA30: Maintain HR Master Data
  
  
  
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional troubleshooting steps.
  
  
  Support: If the issue persists after checking the above points, consider reaching out to your SAP support team or consulting with an SAP expert for further assistance.
  
  
  By following these steps, you should be able to identify the cause of the error and implement a solution to resolve it.