How To Fix 56042 - Personnel number & already has more than one vendor master record

56042 - Overview

• Message type: E = Error

• Message class: 56 - HR TRAVEL: Messages for Trip Costs Dialog

• Message number: 042

• Message text: Personnel number & already has more than one vendor master record

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message 56042 - Personnel number & already has more than one vendor master record ?

  The SAP error message 56042 indicates that a personnel number already has more than one vendor master record associated with it. This situation typically arises in scenarios where an employee is also set up as a vendor in the system, and there are multiple vendor records linked to the same personnel number.
  
  Cause:
  
  Duplicate Vendor Records: The primary cause of this error is the existence of multiple vendor master records for the same personnel number. This can happen due to data entry errors, system migrations, or incorrect configurations.
  Integration Issues: If there are integrations with other systems (like HR or finance systems), inconsistencies can lead to multiple records being created.
  Data Migration: During data migration processes, if the same personnel number is imported multiple times as a vendor, it can lead to this error.
  
  
  Solution:
  
  Identify Duplicate Records: Use transaction codes like SE16N or SE11 to access the vendor master data tables (e.g., LFA1 for vendor