How To Fix 53640 - No maternity protection absence records for personnel number &1

SAP Error Message - Details

• Message type: E = Error

• Message class: 53 - Incentive Wages Data

• Message number: 640

• Message text: No maternity protection absence records for personnel number &1

What causes this issue?

To be able to create the statement of earnings to calculate maternity
pay, an absence due to maternity must exist.
This absence does not exist.

How to fix this error?

Please check the Absences infotype (2001) for your employee.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 53640 - No maternity protection absence records for personnel number &1 ?

  The SAP error message "53640 No maternity protection absence records for personnel number &1" typically occurs in the context of HR and payroll processing when the system is unable to find any maternity protection absence records for the specified employee (identified by the personnel number).
  Cause:
  
  Absence Records Not Created: The most common cause is that there are no maternity protection absence records created for the employee in question. This could be due to oversight or incorrect data entry.
  Incorrect Personnel Number: The personnel number provided may be incorrect or does not exist in the system.
  Data Not Updated: The employee's maternity leave data may not have been updated in the system, especially if the leave is recent.
  Configuration Issues: There may be issues with the configuration of absence types or the related infotypes in the SAP system.
  
  Solution:
  
  Check Absence Records: Verify if maternity protection absence records exist for the employee. You can do this by checking the relevant infotypes (e.g., Infotype 2001 for Absences) in the SAP system.
  Create Absence Records: If no records exist, you may need to create the necessary maternity protection absence records for the employee. This can typically be done through the SAP HR module.
  Verify Personnel Number: Ensure that the personnel number you are using is correct and corresponds to an active employee in the system.
  Update Data: If the employee is on maternity leave, ensure that all relevant data is updated in the system, including start and end dates of the leave.
  Consult Configuration: If the issue persists, consult with your SAP HR configuration team to ensure that the absence types and related settings are correctly configured.
  
  Related Information:
  
  Infotypes: Familiarize yourself with the relevant infotypes related to absences, particularly Infotype 2001 (Absences) and Infotype 0000 (Actions).
  Authorization: Ensure that you have the necessary authorizations to view and edit absence records in the SAP system.
  Documentation: Refer to SAP documentation or help files for detailed instructions on managing absence records and maternity protection in your specific SAP version.
  Support: If you are unable to resolve the issue, consider reaching out to your SAP support team or consulting with an SAP HR expert for further assistance.
  
  By following these steps, you should be able to identify the cause of the error and implement the necessary solutions to resolve it.