How To Fix 4B057 - Calculation parameters for ex-employees not required

SAP Error Message - Details

• Message type: E = Error

• Message class: 4B - Message Class for Philippines

• Message number: 057

• Message text: Calculation parameters for ex-employees not required

What causes this issue?

The <LS>Calculate 13th month pay for terminated employees?</> field was
not flagged. Terminated employees will therefore not be included in
13th month pay calculations, and you do not need to maintain
calculation rules for the employees.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

If you want to include terminated employees in 13th month pay
processing, flag the <LS>Calculate 13th month pay for terminated
employees?</> field. Then choose <LS>Calculation rule for ex-employees
</>, and check that the parameters used to calculate 13th month
payments for terminated employees meet your requirements.
&ADDITIONAL_HINTS&
13th month payments can be calculated based on either an employee's
<ZH>basic salary</> or <ZH>average salary</>.
You must choose the method that is used by your company and that is
configured in the <DS:CHAP.OHAPH13M001>Set Up 13th Month Calculation
Basis</> section of Customizing for <LS>Payroll Philippines</>.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 4B057 - Calculation parameters for ex-employees not required ?

  The SAP error message 4B057 ("Calculation parameters for ex-employees not required") typically occurs in the context of payroll processing, particularly when dealing with employees who are no longer active in the system (ex-employees). This message indicates that the system is trying to process payroll calculations for an employee who has already left the company, and the parameters for such calculations are not necessary or applicable.
  Cause:
  
  Ex-Employee Status: The employee in question has been marked as an ex-employee in the system, and the payroll run is attempting to include them in the calculations.
  Incorrect Payroll Run Configuration: The payroll run may be incorrectly configured to include ex-employees, which is not standard practice.
  Data Entry Error: There may be an error in the employee's status or in the payroll processing parameters that leads the system to attempt to calculate payroll for an inactive employee.
  
  Solution:
  
  Check Employee Status: Verify the employment status of the employee in question. Ensure that they are correctly marked as an ex-employee in the system.
  Review Payroll Configuration: Check the payroll run configuration to ensure that it is set to exclude ex-employees. This may involve reviewing the payroll schema and the specific rules that govern which employees are included in the payroll run.
  Adjust Payroll Parameters: If necessary, adjust the payroll parameters to ensure that ex-employees are not included in the payroll calculations. This may involve modifying the payroll processing logic or settings in the relevant payroll schema.
  Run Payroll for Active Employees Only: Ensure that the payroll run is only executed for active employees. You may need to filter out ex-employees in the selection criteria for the payroll run.
  Consult Documentation: Refer to SAP documentation or help resources for specific guidance on handling payroll for ex-employees, as there may be additional considerations based on your organization's policies or the specific SAP module in use.
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may address this error message or provide additional context or solutions.
  SAP Community: Engage with the SAP Community forums to see if other users have encountered similar issues and what solutions they have found.
  Testing: After making changes, conduct a test payroll run to ensure that the error does not reoccur and that the payroll processing behaves as expected.
  
  By following these steps, you should be able to resolve the error message 4B057 and ensure that your payroll processing is functioning correctly.