How To Fix 42197 - Document check

SAP Error Message - Details

• Message type: E = Error

• Message class: 42 - Information Workbench

• Message number: 197

• Message text: Document check

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message 42197 - Document check ?

  The SAP error message 42197, which states "Document check," typically occurs during the processing of documents in SAP, particularly in the context of financial transactions or document postings. This error can arise due to various reasons, often related to document validation checks that are part of the system's configuration.
  Causes of Error 42197
  
  
  Document Type Configuration: The document type being used may not be configured correctly in the system. This can include settings related to number ranges, posting periods, or document types that are not allowed for certain transactions.
  
  
  Posting Period Issues: The posting period may be closed or not open for the type of transaction you are trying to post. This is common in financial transactions where periods are often closed for reporting purposes.
  
  
  Authorization Issues: The user may not have the necessary authorizations to post the document, leading to a validation failure.
  
  
  Document Status: The document may already be in a status that does not allow further processing, such as being marked for deletion or already posted.
  
  
  Custom Validation Rules: Custom validation rules or user exits may be in place that prevent the document from being processed under certain conditions.
  
  
  Solutions to Error 42197
  
  
  Check Document Type Configuration:
  
  Go to the configuration settings for the document type in transaction code OBY6 or OBA7 and ensure that it is set up correctly.
  Verify that the number range is defined and active.
  
  
  
  Verify Posting Period:
  
  Check the posting period in transaction code OB52 to ensure that the period is open for the relevant document type and company code.
  If necessary, open the period for posting.
  
  
  
  Review User Authorizations:
  
  Ensure that the user has the necessary authorizations to post the document. This can be checked in transaction code SU53 after the error occurs.
  
  
  
  Check Document Status:
  
  Review the status of the document you are trying to post. If it is already posted or in a non-postable status, you may need to reverse or change its status.
  
  
  
  Examine Custom Validation Rules:
  
  If there are custom validations or user exits, review the code to identify any conditions that may be causing the error. This may require assistance from a developer or SAP consultant.
  
  
  
  Related Information
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as FB01 (Post Document), FB02 (Change Document), and FB03 (Display Document) for handling financial documents.
  SAP Notes: Check SAP Notes for any known issues or patches related to error 42197. You can search for relevant notes in the SAP Support Portal.
  Documentation: Review SAP documentation or help files related to document posting and validation checks for further insights.
  
  If the issue persists after checking these areas, it may be beneficial to consult with your SAP support team or a functional consultant who can provide more tailored assistance based on your specific SAP environment and configuration.