How To Fix >4856 - &1 document(s) in currency &2 preselected for write-off

SAP Error Message - Details

• Message type: E = Error

• Message class: >4 - SAP File Transfer Protocol

• Message number: 856

• Message text: &1 document(s) in currency &2 preselected for write-off

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message >4856 - &1 document(s) in currency &2 preselected for write-off ?

  The SAP error message "4856: &1 document(s) in currency &2 preselected for write-off" typically occurs in the context of financial accounting, particularly when dealing with accounts receivable or accounts payable. This message indicates that there are documents (invoices, credit memos, etc.) that have been flagged for write-off due to certain criteria being met, such as being overdue or having a low balance.
  Cause:
  
  
  Preselection for Write-off: The system has identified certain documents that meet the criteria for write-off based on the settings defined in the write-off configuration. This could be due to:
  
  The document being overdue.
  The amount being below a certain threshold.
  Specific customer/vendor settings that allow for automatic write-offs.
  
  
  
  Configuration Settings: The write-off criteria may have been set up in the system, which automatically selects documents for write-off based on predefined rules.
  
  
  User Action: A user may have initiated a write-off process, and the system is informing them of the documents that are eligible for this action.
  
  
  Solution:
  
  
  Review Write-off Criteria: Check the configuration settings for write-offs in the SAP system. This can usually be found in the Financial Accounting (FI) module under the settings for accounts receivable or accounts payable. Ensure that the criteria for preselection are appropriate for your business needs.
  
  
  Analyze Selected Documents: Review the documents that have been preselected for write-off. You can do this by checking the document numbers and their respective amounts. Determine if they indeed qualify for write-off based on your company's policies.
  
  
  Manual Intervention: If you do not agree with the preselection, you can manually deselect the documents from the write-off process or adjust the criteria in the configuration settings.
  
  
  Consult Documentation: Refer to SAP documentation or help resources for detailed guidance on managing write-offs and understanding the specific error messages.
  
  
  User Training: Ensure that users involved in the financial processes are trained on how to handle write-offs and understand the implications of selecting documents for this action.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as:
  
  F-44: Clear Vendor
  F-32: Clear Customer
  F-03: Clear Document
  FBRA: Reset Document
  
  
  SAP Notes: Check for any SAP Notes related to write-off processes that may provide additional insights or updates.
  Business Policies: Align the write-off process with your organization's financial policies to ensure compliance and proper financial reporting.
  
  If the issue persists or if you need further assistance, consider reaching out to your SAP support team or consulting with an SAP expert.