How To Fix >4668 - Use transaction "Change Document" for credit memos with WTax reference

SAP Error Message - Details

• Message type: E = Error

• Message class: >4 - SAP File Transfer Protocol

• Message number: 668

• Message text: Use transaction "Change Document" for credit memos with WTax reference

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message >4668 - Use transaction "Change Document" for credit memos with WTax reference ?

  The SAP error message 4668 indicates that there is an issue related to the processing of credit memos that have a withholding tax (WTax) reference. This error typically arises when a user attempts to process or display a credit memo in a way that is not allowed due to the presence of a WTax reference.
  Cause:
  The error occurs because the system requires that credit memos with a WTax reference be handled through the "Change Document" transaction rather than through standard document display or processing transactions. This is a safeguard to ensure that any changes or updates to the credit memo are properly tracked and managed, especially when withholding tax implications are involved.
  Solution:
  To resolve this error, follow these steps:
  
  
  Use the Correct Transaction: Instead of trying to process the credit memo through the usual transaction (like FB03 for display), use the transaction code FB02 (Change Document) to make any necessary changes to the credit memo.
  
  
  Check the Document: Ensure that the credit memo is correctly set up with the appropriate withholding tax information. If there are discrepancies, you may need to correct them before proceeding.
  
  
  Review User Permissions: Ensure that you have the necessary permissions to access and change documents related to withholding tax. If you do not have the required permissions, contact your SAP administrator.
  
  
  Consult Documentation: If you are unsure about the process or the implications of changing a credit memo with a WTax reference, consult your organization's SAP documentation or reach out to your finance or SAP support team for guidance.
  
  
  Related Information:
  
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as:
  
  FB02: Change Document
  FB03: Display Document
  FB60: Enter Incoming Invoices
  FB70: Enter Outgoing Invoices
  
  
  
  Withholding Tax Configuration: Understanding how withholding tax is configured in your SAP system can help prevent similar issues in the future. This includes knowing how to set up tax codes and the implications of withholding tax on various document types.
  
  
  SAP Notes: Check for any relevant SAP Notes that may provide additional insights or updates regarding this error message. SAP Notes can often provide fixes or workarounds for known issues.
  
  
  By following these steps and understanding the context of the error, you should be able to effectively address the issue and continue with your work in SAP.