How To Fix >4158 - Error in official document number assignment

SAP Error Message - Details

• Message type: E = Error

• Message class: >4 - SAP File Transfer Protocol

• Message number: 158

• Message text: Error in official document number assignment

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message >4158 - Error in official document number assignment ?

  The SAP error message "4158 Error in official document number assignment" typically occurs when there is an issue with the assignment of document numbers in the SAP system. This can happen in various modules, such as Financial Accounting (FI), Controlling (CO), or Sales and Distribution (SD), where official document numbers are required for transactions.
  Causes:
  
  Number Range Issues: The number range for the document type may not be properly defined or may have been exhausted.
  Configuration Errors: There may be configuration issues in the document number assignment settings.
  Authorization Issues: The user may not have the necessary authorizations to create or assign document numbers.
  Document Type Not Defined: The document type being used may not be defined in the system.
  System Errors: There could be temporary system errors or inconsistencies in the database.
  
  Solutions:
  
  
  Check Number Ranges:
  
  Go to the transaction code SNRO (Number Range Objects) and check the number range for the relevant document type.
  Ensure that the number range is defined and has available numbers. If it is exhausted, you may need to extend the number range.
  
  
  
  Review Configuration:
  
  Use transaction code SPRO to access the configuration settings.
  Navigate to the relevant module (e.g., Financial Accounting) and check the settings for document number assignment.
  Ensure that the document type is correctly configured.
  
  
  
  Check Authorizations:
  
  Verify that the user has the necessary authorizations to create or assign document numbers.
  You can check this using transaction code SU53 after the error occurs to see if there are any authorization issues.
  
  
  
  Define Document Type:
  
  If the document type is not defined, you can define it in the configuration settings under the relevant module.
  
  
  
  System Check:
  
  If the issue persists, check for any system errors or inconsistencies. You may need to consult with your SAP Basis team to perform a system check or to look into any logs for further insights.
  
  
  
  Consult SAP Notes:
  
  Check the SAP Support Portal for any relevant SAP Notes that may address this specific error message. There may be patches or updates that resolve known issues.
  
  
  
  Related Information:
  
  Transaction Codes: 
  
  SNRO - Number Range Objects
  SPRO - Customizing Implementation Guide
  SU53 - Authorization Check
  
  
  Documentation: Refer to SAP Help documentation for detailed information on number range management and document types.
  SAP Community: Engage with the SAP Community forums for insights from other users who may have encountered similar issues.
  
  If the problem persists after trying the above solutions, it may be beneficial to reach out to your SAP support team or consult with an SAP expert for further assistance.