How To Fix 3W632 - Registration info. for Trusts, Companies or CCs is mandatory for the IRP5

SAP Error Message - Details

• Message type: E = Error

• Message class: 3W - HR: Message Class South Africa

• Message number: 632

• Message text: Registration info. for Trusts, Companies or CCs is mandatory for the IRP5

What causes this issue?

Entries in the 'Registration Number' and 'Registration Name' fields are
not mandatory for tax calculation purposes. However, entries in these
fields are required for IRP5 tax certificates.
Note: For employee natures 'Partnership' and 'Corporation', the
registered name and number are optional.

Error message extract from SAP system. Copyright SAP SE.

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• What is the cause and solution for SAP error message 3W632 - Registration info. for Trusts, Companies or CCs is mandatory for the IRP5 ?

  The SAP error message 3W632 indicates that registration information for trusts, companies, or close corporations (CCs) is mandatory for the IRP5 form. This error typically arises in the context of payroll processing and tax reporting in South Africa, where the IRP5 form is used to report employee earnings and tax deductions to the South African Revenue Service (SARS).
  Cause:
  The error occurs when the system detects that the required registration information for a trust, company, or close corporation is missing or incomplete in the employee's master data. This information is necessary for the correct generation of the IRP5 form, which is used for tax purposes.
  Solution:
  To resolve this error, you need to ensure that the relevant registration information is correctly entered in the employee's master data. Here are the steps to do this:
  
  
  Access Employee Master Data:
  
  Go to the transaction code PA30 (Maintain HR Master Data) in SAP.
  
  
  
  Select the Employee:
  
  Enter the employee's personnel number and select the appropriate infotype (usually Infotype 0001 for Organizational Assignment or Infotype 0002 for Personal Data).
  
  
  
  Check Registration Information:
  
  Look for fields related to the registration of trusts, companies, or close corporations. This may include fields for the registration number, type of entity, and other relevant details.
  
  
  
  Enter Missing Information:
  
  If any required fields are empty or incorrect, fill in the necessary information. Ensure that the registration number and type of entity are accurate and complete.
  
  
  
  Save Changes:
  
  After entering the required information, save the changes to the employee master data.
  
  
  
  Reprocess Payroll:
  
  Once the information is updated, reprocess the payroll to generate the IRP5 form again.
  
  
  
  Related Information:
  
  IRP5 Form: This is a tax certificate issued by employers to employees in South Africa, detailing the employee's earnings and tax deductions for the year.
  SARS Compliance: Ensure that all employee data is compliant with SARS regulations to avoid penalties or issues during tax submissions.
  SAP Notes: Check for any relevant SAP Notes or updates that may address this specific error or provide additional guidance on handling IRP5-related issues.
  
  If the problem persists after following these steps, it may be beneficial to consult with your SAP support team or refer to SAP documentation for further troubleshooting.