How To Fix 3W632 - Registration info. for Trusts, Companies or CCs is mandatory for the IRP5

3W632 - Overview

• Message type: E = Error

• Message class: 3W - HR: Message Class South Africa

• Message number: 632

• Message text: Registration info. for Trusts, Companies or CCs is mandatory for the IRP5

What causes this issue?

Entries in the 'Registration Number' and 'Registration Name' fields are
not mandatory for tax calculation purposes. However, entries in these
fields are required for IRP5 tax certificates.
Note: For employee natures 'Partnership' and 'Corporation', the
registered name and number are optional.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 3W632 - Registration info. for Trusts, Companies or CCs is mandatory for the IRP5 ?

  The SAP error message 3W632 indicates that registration information for trusts, companies, or close corporations (CCs) is mandatory for the IRP5 form. This error typically arises in the context of payroll processing and tax reporting in South Africa, where the IRP5 form is used to report employee earnings and tax deductions to the South African Revenue Service (SARS).
  
  Cause:
  The error occurs when the system detects that the required registration information for a trust, company, or close corporation is missing or incomplete in the employee's master data. This information is necessary for the correct generation of the IRP5 form, which is used for tax purposes.
  
  Solution:
  To resolve this error, you need to ensure that the relevant registration information is correctly entered in the employee's master data. Here are the steps to do this:
  
  
  Access Employee Master Data:
  
  Go to the transaction code PA30 (Maintain HR Master Data) in SAP.
  
  
  
  Select the Employee:
  
  Enter the employee's personnel number