How To Fix 3W264 - Temse object &1 was already sent to the UIF authorities with file &2

SAP Error Message - Details

• Message type: E = Error

• Message class: 3W - HR: Message Class South Africa

• Message number: 264

• Message text: Temse object &1 was already sent to the UIF authorities with file &2

What causes this issue?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

System Response

How to fix this error?

If the file was not sent to the authorities but set to 'Sent'
erronously, you have to set it to a different status in transaction ___
before you can download a file for this temse object.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 3W264 - Temse object &1 was already sent to the UIF authorities with file &2 ?

  The SAP error message 3W264 indicates that a Temse object (temporary sequential object) has already been sent to the UIF (Unemployment Insurance Fund) authorities, and it references a specific file. This error typically arises in the context of payroll processing or reporting in South Africa, where compliance with UIF regulations is necessary.
  Cause:
  
  Duplicate Submission: The most common cause of this error is an attempt to submit the same Temse object (file) to the UIF authorities more than once. This can happen if the submission process is retried or if there is a misunderstanding about the status of the previous submission.
  Incorrect File Reference: The error may also occur if there is an attempt to submit a file that has already been processed and acknowledged by the UIF.
  
  Solution:
  
  Check Submission Status: Verify the status of the previous submission. You can do this by checking the relevant transaction codes in SAP (e.g., PC00_M01_CEDT for UIF submissions) to see if the file has already been sent and processed.
  Avoid Duplicate Submissions: Ensure that you do not attempt to submit the same file again. If you need to make corrections, follow the appropriate procedures for amending or resubmitting the data.
  Consult Logs: Review the logs for any errors or messages related to the submission process. This can provide insights into what went wrong and how to address it.
  Contact Support: If you are unable to resolve the issue, consider reaching out to your SAP support team or consulting SAP documentation for further assistance.
  
  Related Information:
  
  Temse Objects: These are temporary files used by SAP to store data temporarily during processing. They can include payroll data, reports, and other information.
  UIF Compliance: In South Africa, employers are required to submit UIF contributions and reports to the Department of Labour. Compliance with these regulations is critical to avoid penalties.
  Transaction Codes: Familiarize yourself with relevant transaction codes for payroll processing and UIF submissions, such as:
  
  PC00_M01_CEDT: For generating UIF declarations.
  PC00_M01_CEDT: For viewing and managing UIF submissions.
  
  
  
  By following these steps, you should be able to address the error message 3W264 effectively.