How To Fix 3W243 - Certificate Nr. &3 has already been used in run number &2 of tax year &1

SAP Error Message - Details

• Message type: E = Error

• Message class: 3W - HR: Message Class South Africa

• Message number: 243

• Message text: Certificate Nr. &3 has already been used in run number &2 of tax year &1

What causes this issue?

You have maintained the number ranges for IRP5 certificates
(HR_ZA_CERT). This has caused duplicate certificate numbers to be
generated. The number &V3& has already been used in tax year &V1&
(during run number &V2&).

How to fix this error?

Maintain the number range (using report <DS:REPN.RPCTCNW0>RPCTCNW0</>)
and set the current number to a range not yet used for tax year &V1&,
or
Cancel run number &V2& for tax year &V1& (using Run Administration
<DS:REPN.RPCTCAW0>RPCTCAW0</>), if applicable.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 3W243 - Certificate Nr. &3 has already been used in run number &2 of tax year &1 ?

  The SAP error message 3W243 indicates that a specific certificate number has already been utilized in a particular run for a given tax year. This typically occurs in the context of tax reporting or payroll processing, where certificates (such as tax certificates) are issued to employees or entities, and each certificate can only be used once per tax year for a specific run.
  Cause:
  
  Duplicate Usage: The certificate number you are trying to use has already been processed in a previous run for the same tax year.
  Incorrect Data Entry: There may have been an error in data entry, leading to the same certificate being assigned to multiple runs.
  System Configuration: The system may not be configured to allow re-use of certificates, which is standard practice to prevent fraud or errors.
  
  Solution:
  
  Verify Certificate Usage: Check the records to confirm if the certificate number has indeed been used in the specified run. You can do this by reviewing the relevant reports or transaction logs in SAP.
  Use a Different Certificate: If the certificate has already been used, you will need to use a different certificate number that has not been processed yet.
  Correct Data Entry: If you find that the certificate was incorrectly entered or assigned, correct the data entry to ensure that the correct certificate is used.
  Consult Documentation: Review SAP documentation or consult with your SAP administrator to understand the specific configurations and rules regarding certificate usage in your system.
  Contact Support: If you are unable to resolve the issue, consider reaching out to SAP support or your internal IT support team for further assistance.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes that may help you in checking certificate usage, such as S_ALR_87012086 for tax reporting or payroll-related transactions.
  User Roles: Ensure that you have the appropriate permissions to view and modify certificate data in the system.
  System Logs: Check system logs for any additional error messages or warnings that may provide more context about the issue.
  Training: If you frequently encounter this error, consider additional training on SAP tax reporting and payroll processes to better understand how to manage certificates effectively.
  
  By following these steps, you should be able to address the error message and ensure proper handling of certificate numbers in your SAP system.