How To Fix 3W243 - Certificate Nr. &3 has already been used in run number &2 of tax year &1

3W243 - Overview

• Message type: E = Error

• Message class: 3W - HR: Message Class South Africa

• Message number: 243

• Message text: Certificate Nr. &3 has already been used in run number &2 of tax year &1

What causes this issue?

You have maintained the number ranges for IRP5 certificates
(HR_ZA_CERT). This has caused duplicate certificate numbers to be
generated. The number &V3& has already been used in tax year &V1&
(during run number &V2&).

How to fix this error?

Maintain the number range (using report <DS:REPN.RPCTCNW0>RPCTCNW0</>)
and set the current number to a range not yet used for tax year &V1&,
or
Cancel run number &V2& for tax year &V1& (using Run Administration
<DS:REPN.RPCTCAW0>RPCTCAW0</>), if applicable.

Error message extract from SAP system. Copyright SAP SE.

3W243 - Details

• The SAP error message 3W243 indicates that a specific certificate number has already been utilized in a particular run for a given tax year. This typically occurs in the context of tax reporting or payroll processing, where certificates (such as tax certificates) are issued to employees or entities, and each certificate can only be used once per tax year for a specific run.
  
  Cause:
  
  Duplicate Usage: The certificate number you are trying to use has already been processed in a previous run for the same tax year.
  Incorrect Data Entry: There may have been an error in data entry, leading to the same certificate being assigned to multiple runs.
  System Configuration: The system may not be configured to allow re-use of certificates, which is standard practice to prevent fraud or errors.
  
  
  Solution:
  
  Verify Certificate Usage: Check the records to confirm if the certificate number has indeed been used in the specified run. You can do this