How To Fix 3W242 - Payroll was run since last generation of Tax Certificate on & at &

SAP Error Message - Details

• Message type: E = Error

• Message class: 3W - HR: Message Class South Africa

• Message number: 242

• Message text: Payroll was run since last generation of Tax Certificate on & at &

What causes this issue?

The payroll result for this employee has changed since the last tax
certificate was generated on &V1& at &V2&.

System Response

In the case of a LIVE run, the old certificate has been cancelled, and
a new certificates generated.

How to fix this error?

In the case of a reprint, a new certificate has been generated, and
this might not contain the same information as the original
certificate. You should cancel the old certificate and regenerate tax
certificates for this employee.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 3W242 - Payroll was run since last generation of Tax Certificate on & at & ?

  The SAP error message 3W242 indicates that payroll has been processed since the last generation of the tax certificate. This typically occurs in the context of payroll processing and tax reporting, particularly when generating tax certificates (like the IRP5 in South Africa) for employees.
  Cause:
  The error arises when you attempt to generate a tax certificate while there have been changes in payroll data since the last time the tax certificate was generated. This means that the payroll run has been executed after the last generation of the tax certificate, which can lead to discrepancies in the data reported.
  Solution:
  To resolve this error, you can follow these steps:
  
  
  Check Payroll Runs: Verify if there have been any payroll runs after the last generation of the tax certificate. You can do this by checking the payroll logs or reports.
  
  
  Re-run Payroll: If there have been changes or corrections made to payroll data, you may need to re-run the payroll for the affected period. This ensures that all data is up-to-date before generating the tax certificate.
  
  
  Generate Tax Certificate Again: After ensuring that the payroll is correctly processed, attempt to generate the tax certificate again. This should now work without the error.
  
  
  Review Changes: If there were any changes made to employee data (like salary adjustments, new hires, terminations, etc.), ensure that these changes are reflected in the payroll before generating the tax certificate.
  
  
  Consult Documentation: If the issue persists, refer to SAP documentation or consult with your SAP support team for specific guidance related to your configuration and version of SAP.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PC00_MXX_CALC for payroll processing and PC00_MXX_CEDT for generating tax certificates.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  Testing in a Sandbox: If possible, replicate the issue in a test environment to understand the root cause without affecting live data.
  
  By following these steps, you should be able to resolve the error and successfully generate the tax certificate.