How To Fix 3W003 - Relative is already paid in the current tax year

SAP Error Message - Details

• Message type: E = Error

• Message class: 3W - HR: Message Class South Africa

• Message number: 003

• Message text: Relative is already paid in the current tax year

What causes this issue?

You created Bursary payment for a relative who has been already paid in
the current tax year

System Response

System gives an error

How to fix this error?

You cannot pay a relative twice in the same tax year. However, you
could update the bursary amount already paid for the employee. When you
process payroll next time, system processes this payment retroactively.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 3W003 - Relative is already paid in the current tax year ?

  The SAP error message 3W003: "Relative is already paid in the current tax year" typically occurs in the context of payroll processing, particularly when dealing with tax deductions or payments related to dependents or relatives. This error indicates that the system has detected that a payment or deduction for a relative has already been processed for the current tax year, which may violate the rules regarding multiple claims or payments for the same relative.
  Cause:
  
  Duplicate Entries: The most common cause is that there are duplicate entries for the same relative in the payroll system for the current tax year.
  Incorrect Configuration: There may be issues with the configuration of payroll settings or tax parameters that allow for multiple claims for the same relative.
  Data Entry Errors: Manual data entry errors can lead to the same relative being entered multiple times.
  System Limitations: The system may have built-in limitations that prevent multiple payments for the same relative within a specified period.
  
  Solution:
  
  Review Payroll Data: Check the payroll records for the current tax year to identify any duplicate entries for the relative in question. Remove or correct any duplicates.
  Check Configuration: Review the payroll configuration settings to ensure that they are set up correctly to prevent multiple claims for the same relative.
  Consult Documentation: Refer to SAP documentation or help resources for specific guidelines on handling relatives and tax deductions.
  Adjust Entries: If a payment has been made in error, you may need to reverse or adjust the entry to comply with the regulations.
  Contact Support: If the issue persists, consider reaching out to SAP support or your internal IT department for assistance in troubleshooting the error.
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may address this specific error message or provide updates and patches.
  User Forums: Engage with SAP user forums or communities where similar issues may have been discussed, and solutions shared.
  Documentation: Review the SAP Help Portal for detailed information on payroll processing and error handling.
  
  By following these steps, you should be able to identify the cause of the error and implement a solution to resolve it.