How To Fix 3Q218 - Gender and form of address (Mr./Ms.) are inconsistent

SAP Error Message - Details

• Message type: E = Error

• Message class: 3Q - HR : Messages for Hong Kong

• Message number: 218

• Message text: Gender and form of address (Mr./Ms.) are inconsistent

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message 3Q218 - Gender and form of address (Mr./Ms.) are inconsistent ?

  The SAP error message 3Q218 indicates that there is an inconsistency between the gender and the form of address (Mr./Ms.) for a particular individual in the system. This error typically arises in scenarios where personal data is being processed, such as during the creation or modification of a business partner, customer, or employee record.
  Cause:
  The inconsistency usually occurs due to one of the following reasons:
  
  Data Entry Error: The gender field may be set to a value that does not match the selected form of address. For example, if the gender is set to "Female" but the form of address is "Mr.", this will trigger the error.
  Missing Data: Either the gender or the form of address may not have been filled out correctly, leading to a mismatch.
  Configuration Issues: There may be issues with the configuration of the system that defines how gender and forms of address are linked.
  
  Solution:
  To resolve the error, follow these steps:
  
  
  Check the Data: Review the personal data of the individual in question. Ensure that the gender and form of address are consistent. For example:
  
  If the gender is "Male," the form of address should be "Mr."
  If the gender is "Female," the form of address should be "Ms." or "Mrs."
  
  
  
  Correct the Entries: If you find any discrepancies, correct the entries in the relevant fields. This can usually be done in the transaction where the error occurred (e.g., creating or updating a business partner).
  
  
  Validation: After making the corrections, validate the data again to ensure that the error message no longer appears.
  
  
  Consult Configuration: If the issue persists, consult with your SAP administrator or technical team to check the configuration settings related to gender and forms of address. They may need to adjust the settings to ensure proper linkage.
  
  
  User Training: If data entry errors are frequent, consider providing training to users on how to correctly enter personal data to avoid such inconsistencies in the future.
  
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  Documentation: Refer to SAP documentation for guidelines on maintaining personal data and understanding the relationship between gender and forms of address.
  User Roles: Ensure that users have the appropriate roles and permissions to edit personal data, as restrictions may lead to incomplete entries.
  
  By following these steps, you should be able to resolve the 3Q218 error and ensure that the data in your SAP system is consistent and accurate.