How To Fix 3Q083 - Hired and fired in the same period, only IR56F/IR56G is required

SAP Error Message - Details

• Message type: E = Error

• Message class: 3Q - HR : Messages for Hong Kong

• Message number: 083

• Message text: Hired and fired in the same period, only IR56F/IR56G is required

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message 3Q083 - Hired and fired in the same period, only IR56F/IR56G is required ?

  The SAP error message 3Q083 ("Hired and fired in the same period, only IR56F/IR56G is required") typically occurs in the context of payroll processing and reporting in SAP, particularly when dealing with employee records that have been both hired and terminated within the same reporting period.
  Cause:
  This error arises when an employee is hired and then terminated within the same payroll period. In such cases, the system expects that only specific forms (IR56F for employees who are leaving and IR56G for employees who are joining) should be generated for reporting purposes. The error indicates that the system is trying to process both forms for the same employee in a way that is not allowed.
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check Employee Status: Verify the employee's status in the system. Ensure that the hire and termination dates are correctly entered and that they fall within the same payroll period.
  
  
  Review Payroll Configuration: Ensure that your payroll configuration is set up correctly to handle cases where employees are hired and terminated in the same period. This may involve checking the settings for payroll processing and reporting.
  
  
  Generate Correct Forms: If the employee was hired and terminated in the same period, you should only generate the necessary forms (IR56F or IR56G) based on the employee's final status. You may need to adjust the payroll run to ensure that only the relevant form is processed.
  
  
  Consult Documentation: Refer to SAP documentation or your organization's payroll guidelines for specific instructions on handling such cases. There may be specific procedures or configurations that need to be followed.
  
  
  Contact Support: If the issue persists, consider reaching out to your SAP support team or consulting with an SAP expert who can provide more tailored assistance based on your system's configuration.
  
  
  Related Information:
  
  IR56F and IR56G Forms: These forms are used in Hong Kong for reporting employee income and tax information to the Inland Revenue Department. Understanding the purpose of these forms can help in determining which one should be generated based on the employee's status.
  Payroll Processing: Familiarize yourself with the payroll processing cycle in SAP, including how to handle hires, terminations, and adjustments within the same period.
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional guidance on handling similar situations.
  
  By following these steps, you should be able to resolve the error and ensure that your payroll processing is compliant with reporting requirements.