How To Fix 3G196 - System unable to format name for personnel number &1

SAP Error Message - Details

• Message type: E = Error

• Message class: 3G - Payroll: International

• Message number: 196

• Message text: System unable to format name for personnel number &1

What causes this issue?

The system is unable to format the name of the employee with personnel
number &v1&.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

INCLUDE HRDME_ERROR_REJECT_PERNR OBJECT DOKU ID TX

How to fix this error?

Check the employee's name in infotype 0002 <LS>Personal Data</>, and
correct it if necessary.
INCLUDE HRDME_ERROR_REPEATE_DTA OBJECT DOKU ID TX

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 3G196 - System unable to format name for personnel number &1 ?

  The SAP error message 3G196 ("System unable to format name for personnel number &1") typically occurs when the system is unable to retrieve or format the name of an employee based on their personnel number. This can happen for several reasons, including issues with the employee master data or configuration settings.
  Causes:
  
  Missing or Incomplete Master Data: The employee's master data may be incomplete or missing essential information, such as first name, last name, or other required fields.
  Data Consistency Issues: There may be inconsistencies in the data stored in the database, such as duplicate entries or incorrect formatting.
  Authorization Issues: The user may not have the necessary authorizations to access the employee's data.
  Configuration Issues: There may be issues with the configuration of the name formatting settings in the system.
  Technical Issues: There could be underlying technical issues, such as database problems or system errors.
  
  Solutions:
  
  
  Check Employee Master Data:
  
  Go to the transaction code PA30 (Maintain HR Master Data) and enter the personnel number to check if all required fields (first name, last name, etc.) are filled out correctly.
  Ensure that the employee's data is complete and accurate.
  
  
  
  Review Data Consistency:
  
  Use transaction SE16 or SE16N to check the relevant tables (e.g., PA0001 for personal data) for any inconsistencies or missing entries.
  
  
  
  Check Authorizations:
  
  Ensure that the user has the necessary authorizations to view the employee's data. This can be checked in transaction SU53 or by consulting with your security team.
  
  
  
  Review Configuration Settings:
  
  Check the configuration settings related to name formatting in the system. This can be done in transaction SPRO under the relevant HR settings.
  
  
  
  Technical Support:
  
  If the issue persists, consider reaching out to your SAP Basis or technical support team to investigate any underlying technical issues.
  
  
  
  Related Information:
  
  Transaction Codes: PA30 (Maintain HR Master Data), SE16/SE16N (Data Browser), SPRO (SAP Reference IMG).
  SAP Notes: Check for any relevant SAP Notes that may address this specific error message or provide additional troubleshooting steps.
  Documentation: Review SAP documentation related to HR master data management and name formatting.
  
  By following these steps, you should be able to identify and resolve the issue causing the error message 3G196 in your SAP system.