How To Fix 3G134 - An archive exists for per.no. &1 and this archive cannot be converted

SAP Error Message - Details

• Message type: E = Error

• Message class: 3G - Payroll: International

• Message number: 134

• Message text: An archive exists for per.no. &1 and this archive cannot be converted

What causes this issue?

Personnel number &V1& has an archive containing personnel numbers that
are not converted.
The raw display of payroll results from the archive (RPCLSTRx) will
still function even though the conversion was not correct. However,
errors may occur when other programs are started (for example, the form
printing program) from the archive (if supported). There are currently
no plans to convert the archive.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 3G134 - An archive exists for per.no. &1 and this archive cannot be converted ?

  The SAP error message 3G134 indicates that there is an issue with an archive for a specific personnel number (per.no. &1) that cannot be converted. This typically occurs in the context of archiving and data management within SAP systems, particularly in Human Capital Management (HCM) modules.
  Cause:
  The error can arise due to several reasons:
  
  Incompatible Archive Format: The archive file may be in a format that is not compatible with the current system or version.
  Corrupted Archive: The archive file could be corrupted or incomplete, preventing it from being processed correctly.
  Missing Archive Object: The archive object associated with the personnel number may not exist or may have been deleted.
  Authorization Issues: The user may not have the necessary permissions to access or convert the archive.
  System Configuration: There may be configuration issues in the archiving settings or the data retention policies.
  
  Solution:
  To resolve the error, you can take the following steps:
  
  
  Check Archive Status: Verify the status of the archive for the specified personnel number. Use transaction codes like SARA (Archive Administration) to check the archive object and its status.
  
  
  Validate Archive Format: Ensure that the archive file is in the correct format and is compatible with your SAP version. If necessary, re-create the archive using the correct settings.
  
  
  Repair or Recreate Archive: If the archive is corrupted, you may need to repair it or recreate it from the original data. This may involve restoring data from backups if available.
  
  
  Review Authorizations: Check the user authorizations to ensure that the user has the necessary permissions to access and convert the archive.
  
  
  Consult SAP Notes: Look for relevant SAP Notes in the SAP Support Portal that may address this specific error. SAP frequently updates its knowledge base with solutions for known issues.
  
  
  Contact SAP Support: If the issue persists after trying the above steps, consider reaching out to SAP Support for further assistance. Provide them with detailed information about the error, including the personnel number and any relevant logs.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with transaction codes like SARA (for archiving), SARI (for archive information system), and SFW5 (for switching features) that may help in managing archives.
  Archiving Process: Understand the archiving process in SAP, including how data is archived, the role of archive objects, and how to manage them effectively.
  Data Retention Policies: Review your organization's data retention policies to ensure compliance and proper management of archived data.
  
  By following these steps, you should be able to diagnose and resolve the error message 3G134 effectively.