How To Fix 26271 - Content version created using audit status cannot be deleted

SAP Error Message - Details

• Message type: E = Error

• Message class: 26 - Dokumentenverwaltung

• Message number: 271

• Message text: Content version created using audit status cannot be deleted

What causes this issue?

You want to delete a content version.
Content versions of an original that are automatically created using
audit status cannot be deleted manually.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 26271 - Content version created using audit status cannot be deleted ?

  The SAP error message 26271, which states "Content version created using audit status cannot be deleted," typically occurs in the context of SAP Document Management System (DMS) or similar content management functionalities within SAP. This error indicates that the content version you are trying to delete is associated with an audit status, which prevents its deletion.
  Cause:
  
  Audit Status: The content version has been created or marked with an audit status. In SAP, certain statuses are designed to protect data integrity and prevent deletion of important documents or versions that are under audit.
  Version Control: The system may have version control settings that restrict the deletion of versions that are currently in use or have been flagged for auditing.
  Authorization Issues: The user may not have the necessary permissions to delete content versions that are under audit.
  
  Solution:
  
  Change the Status: If you have the necessary permissions, you can change the status of the content version from "audit" to a status that allows deletion. This may involve using specific transaction codes or functions within the DMS.
  Check Version History: Review the version history of the document to understand its current status and any dependencies that may prevent deletion.
  Consult with Admin: If you do not have the necessary permissions or if you are unsure about changing the status, consult with your SAP administrator or the person responsible for managing document versions in your organization.
  Use Transaction Codes: Depending on your SAP version, you may use transaction codes like CV01N (Create Document), CV02N (Change Document), or CV03N (Display Document) to manage document statuses.
  Audit Completion: If the document is under audit, ensure that the audit process is completed and that the document is no longer needed in its current state before attempting to delete it.
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any specific patches or updates related to this error message. SAP frequently updates its documentation and may provide additional insights or solutions.
  Documentation: Review the SAP Help Portal for documentation on DMS and content version management to understand the implications of audit statuses and version control.
  User Permissions: Ensure that your user role has the appropriate permissions to manage document statuses and deletions.
  
  If the issue persists after trying the above solutions, it may be beneficial to reach out to SAP support for further assistance.