How To Fix 26166 - There must be a document info record before each classification record

SAP Error Message - Details

• Message type: E = Error

• Message class: 26 - Dokumentenverwaltung

• Message number: 166

• Message text: There must be a document info record before each classification record

What causes this issue?

You want to copy document info records from an external system to your
SAP System.
The sequential file you created in your external system does not meet
the specifications (see <DS:RE.RCVBI010>"Documentation of transfer
program"</>).

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Correct the program in the source system that produces the sequential
file.
Each classification record (record type 5) must be preceded by a
document header record (record type 1).

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 26166 - There must be a document info record before each classification record ?

  The SAP error message 26166, "There must be a document info record before each classification record," typically occurs in the context of document management and classification in SAP. This error indicates that the system requires a Document Info Record (DIR) to be created before you can classify a document or object.
  Cause:
  The error arises when you attempt to classify a document without first creating a corresponding Document Info Record. In SAP, a Document Info Record serves as a metadata container that holds information about a document, such as its type, status, and classification. The classification records are linked to these Document Info Records, and the system enforces this relationship to maintain data integrity.
  Solution:
  To resolve this error, you need to ensure that a Document Info Record is created before you attempt to add classification records. Here are the steps to do this:
  
  
  Create a Document Info Record:
  
  Navigate to the transaction code for creating a Document Info Record (e.g., CV01N for creating a new document).
  Fill in the required fields, such as Document Type, Document Name, and any other relevant information.
  Save the Document Info Record.
  
  
  
  Classify the Document:
  
  After successfully creating the Document Info Record, you can now proceed to classify the document.
  Use the appropriate transaction code (e.g., CVI1 for classifying a document) and link it to the Document Info Record you just created.
  
  
  
  Check for Existing Records:
  
  If you believe a Document Info Record should already exist, verify that it has been created and is active. You can do this by using transaction codes like CV03N to display existing Document Info Records.
  
  
  
  Related Information:
  
  Document Management System (DMS): Understanding how DMS works in SAP can help you manage documents and their classifications effectively.
  Classification in SAP: Familiarize yourself with the classification system in SAP, including how to create and manage classification records.
  Authorization Issues: Ensure that you have the necessary authorizations to create Document Info Records and classification records, as lack of permissions can also lead to errors.
  
  By following these steps and understanding the relationship between Document Info Records and classification records, you should be able to resolve the error message 26166 in SAP.