How To Fix 26164 - Each text record must be preceded by a document info record

SAP Error Message - Details

• Message type: E = Error

• Message class: 26 - Dokumentenverwaltung

• Message number: 164

• Message text: Each text record must be preceded by a document info record

What causes this issue?

You want to copy document info records from an external sytem to your
SAP System.
The sequential file you created in the external system does not meet
the specifications (see <DS:RE.RCVBI010>"Documentation of transfer
program"</>).

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Correc the program in the source system that produces the sequential
file.
Each description record (record type 2) must be preceded by a document
header record (record type 1).

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 26164 - Each text record must be preceded by a document info record ?

  The SAP error message 26164, "Each text record must be preceded by a document info record," typically occurs in the context of document management or when working with text records in SAP. This error indicates that the system expects a document info record (DIR) to exist before any associated text records can be processed.
  Cause:
  The error is usually caused by one of the following reasons:
  
  Missing Document Info Record: The text record you are trying to create or modify does not have a corresponding document info record. In SAP, text records are linked to document info records, and the system requires that the DIR exists first.
  Incorrect Sequence of Operations: The operations may have been performed in the wrong order, where the text record is being processed before the DIR is created.
  Data Integrity Issues: There may be issues with the data being processed, such as incorrect references or missing entries in the database.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Create a Document Info Record:
  
  Ensure that a document info record is created before attempting to create or modify any text records. You can do this through the appropriate transaction code (e.g., CV01N for creating a DIR).
  Make sure to fill in all required fields when creating the DIR.
  
  
  
  Check the Sequence of Operations:
  
  Review the sequence of your operations to ensure that you are creating the DIR before the text records. If you are using a program or a batch process, verify the logic to ensure the correct order.
  
  
  
  Validate Data:
  
  Check the data being processed for any inconsistencies or missing information. Ensure that the references to the DIR are correct and that the DIR exists in the system.
  
  
  
  Use Transaction Codes:
  
  Use transaction codes like SE11 (Data Dictionary) or SE16 (Data Browser) to check the underlying tables for document info records and text records to ensure they are linked correctly.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or help resources for more detailed information on how to manage document info records and text records.
  
  
  
  Contact SAP Support:
  
  If the issue persists after following the above steps, consider reaching out to SAP support for further assistance, especially if this is a recurring issue or if it affects multiple users.
  
  
  
  Related Information:
  
  Document Info Record (DIR): A DIR is a metadata record that provides information about a document, such as its type, status, and associated texts.
  Text Records: These are additional pieces of information or comments that can be associated with a DIR, often used for descriptions or notes.
  SAP Modules: This error may be encountered in various SAP modules, including SAP Document Management System (DMS) or other modules that handle document processing.
  
  By ensuring that the necessary document info records are created and properly linked to text records, you should be able to resolve the error message 26164 effectively.