How To Fix 26165 - There must be a document info record before each object allocation record

SAP Error Message - Details

• Message type: E = Error

• Message class: 26 - Dokumentenverwaltung

• Message number: 165

• Message text: There must be a document info record before each object allocation record

What causes this issue?

You want to copy document info records from an external system to your
SAP System.
The sequential file you created in your external system does not meet
the specifications (see <DS:RE.RCVBI010>"Documentation of transfer
program"</>).

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Correct the program in the source system that produces the sequential
file.
Each object allocation record (record type 4) must be preceded by
document header record (record type 1).

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 26165 - There must be a document info record before each object allocation record ?

  The SAP error message 26165, "There must be a document info record before each object allocation record," typically occurs in the context of Document Management System (DMS) or when dealing with object allocation records in SAP. This error indicates that the system expects a document info record (DIR) to be created before you can allocate any objects to it.
  Cause:
  The error arises when you attempt to create or manage an object allocation record without having a corresponding document info record in place. In SAP DMS, a document info record serves as a metadata container for documents, and it must exist before you can link or allocate any objects to it.
  Solution:
  To resolve this error, you need to ensure that a document info record is created before you attempt to create or manage an object allocation record. Here are the steps you can follow:
  
  
  Create a Document Info Record:
  
  Navigate to the DMS transaction (e.g., CV01N for creating a document).
  Fill in the required fields to create a new document info record.
  Save the document info record.
  
  
  
  Verify the Document Info Record:
  
  Ensure that the document info record is correctly created and is active.
  You can check the document info record using transaction CV03N to view the details.
  
  
  
  Create Object Allocation Record:
  
  Once the document info record is in place, you can proceed to create the object allocation record.
  Use the appropriate transaction (e.g., CV02N for changing documents) to link the object to the document info record.
  
  
  
  Related Information:
  
  
  Transaction Codes:
  
  CV01N: Create Document Info Record
  CV02N: Change Document Info Record
  CV03N: Display Document Info Record
  
  
  
  Documentation:
  
  Refer to SAP Help documentation for DMS to understand the relationship between document info records and object allocation records.
  
  
  
  User Authorizations:
  
  Ensure that you have the necessary authorizations to create and manage document info records in SAP.
  
  
  
  Error Handling:
  
  If the error persists even after creating a document info record, check for any additional configuration or settings in your SAP system that may affect DMS functionality.
  
  
  
  By following these steps, you should be able to resolve the error message 26165 and successfully manage your document info records and object allocations in SAP.