How To Fix 26071 - When the document is changed, status must be changed

SAP Error Message - Details

• Message type: E = Error

• Message class: 26 - Dokumentenverwaltung

• Message number: 071

• Message text: When the document is changed, status must be changed

What causes this issue?

You have change data in the document info record, but have not changed
the entry in the <ZH>Status</> field.
Settings in Customizing (Document management -> Control data ->
Document type) define that the status must be changed when a document
is changed.

System Response

The system determines the possible statuses for the document type.

How to fix this error?

RESET N1
Process the data on the tab page <LS>Document data</>.
Display the possible entries for the <LS>document status</> and select
status.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 26071 - When the document is changed, status must be changed ?

  The SAP error message 26071, "When the document is changed, status must be changed," typically occurs in the context of document management or workflow processes within SAP. This error indicates that there is a requirement for the status of a document to be updated when certain changes are made to it. Here’s a breakdown of the cause, potential solutions, and related information:
  Cause:
  
  Status Management: The document has a defined status management process that requires the status to be updated when specific fields or attributes of the document are modified.
  Configuration Issues: The status management configuration in the system may not be set up correctly, leading to inconsistencies when changes are made.
  Business Rules: There may be business rules or workflows that enforce a status change when certain criteria are met, and these rules are not being adhered to.
  
  Solution:
  
  Check Document Changes: Review the changes being made to the document. Ensure that any modifications that require a status change are accompanied by the appropriate status update.
  Update Status Manually: If the system does not automatically prompt for a status change, you may need to manually change the status of the document after making your changes.
  Review Configuration: Check the configuration settings for status management in the relevant SAP module (e.g., SAP Document Management System, SAP Workflow). Ensure that the status transitions are correctly defined.
  Consult Documentation: Refer to the SAP documentation or help files related to the specific module you are working with to understand the status management rules.
  Debugging: If you have access to technical resources, consider debugging the process to identify where the status change is being enforced and why it is not occurring as expected.
  User Authorization: Ensure that the user has the necessary authorizations to change the document status. Lack of permissions can sometimes lead to errors.
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. SAP frequently updates its knowledge base with solutions to common problems.
  Transaction Codes: Familiarize yourself with relevant transaction codes that may help in managing document statuses (e.g., transaction codes for document management).
  User Training: Ensure that users are trained on the importance of status management and the implications of changing document attributes without updating the status.
  
  If the issue persists after trying the above solutions, it may be beneficial to reach out to your SAP support team or consult with an SAP expert for further assistance.