How To Fix 25128 - Only partial orders with the status AS, MA, and ER are allowed

SAP Error Message - Details

• Message type: E = Error

• Message class: 25 - DDS: document distribution (DMS)

• Message number: 128

• Message text: Only partial orders with the status AS, MA, and ER are allowed

What causes this issue?

You can only choose partial orders that have one of the following
statuses:
AS (start in background)
MA (confirm distribution manually)
ER (error)

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Chose a partial order that has one of the above statuses.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 25128 - Only partial orders with the status AS, MA, and ER are allowed ?

  The SAP error message 25128, which states "Only partial orders with the status AS, MA, and ER are allowed," typically occurs in the context of processing purchase orders or sales orders. This error indicates that the system is trying to perform an action (like delivery or billing) on an order that does not meet the criteria for being a partial order.
  Cause:
  The error is triggered when:
  
  Order Status: The order you are trying to process does not have a status of AS (Partially Delivered), MA (Partially Invoiced), or ER (Partially Received). Only orders with these statuses can be processed for certain actions.
  Order Type: The order type may not support partial processing, or it may be in a status that does not allow for the action you are trying to perform.
  Incomplete Data: There may be missing or incorrect data in the order that prevents it from being recognized as a partial order.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check Order Status: Verify the status of the order in question. You can do this by navigating to the order in the relevant transaction (e.g., ME23N for purchase orders or VA03 for sales orders) and checking the status field.
  
  
  Update Order Status: If the order is not in one of the allowed statuses (AS, MA, ER), you may need to update the order. This could involve:
  
  Completing the necessary deliveries or invoices to change the status.
  If applicable, create a new partial order that meets the criteria.
  
  
  
  Review Order Type: Ensure that the order type you are working with supports partial processing. If it does not, you may need to adjust your approach or use a different order type.
  
  
  Consult Documentation: Review SAP documentation or consult with your SAP support team for specific details related to your configuration and any customizations that may affect order processing.
  
  
  Transaction Logs: Check transaction logs for any additional error messages or warnings that may provide more context about the issue.
  
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  User Roles and Permissions: Ensure that you have the necessary permissions to perform the action on the order.
  Training and Documentation: Familiarize yourself with the order processing procedures in your organization, as there may be specific workflows that need to be followed.
  
  If the issue persists after following these steps, it may be beneficial to engage with your SAP support team or a consultant who can provide more tailored assistance based on your specific SAP environment and configuration.