How To Fix 1R623 - Error when deleting physical documents &1(&2) - &3

SAP Error Message - Details

• Message type: E = Error

• Message class: 1R - SAP Knowledge Provider

• Message number: 623

• Message text: Error when deleting physical documents &1(&2) - &3

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

Unfortunately, there isn't any extra information in this error notice.

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Smart SAP Assistant

• What is the cause and solution for SAP error message 1R623 - Error when deleting physical documents &1(&2) - &3 ?

  The SAP error message 1R623 typically occurs when there is an issue related to the deletion of physical documents in the SAP system. This error can arise due to various reasons, such as:
  Causes:
  
  Document Locking: The document you are trying to delete may be locked by another user or process.
  Authorization Issues: The user may not have the necessary authorizations to delete the document.
  Document Status: The document may be in a status that does not allow deletion (e.g., it may be archived or in a completed state).
  Database Constraints: There may be database constraints or dependencies that prevent the deletion of the document.
  Technical Issues: There could be underlying technical issues, such as inconsistencies in the database or problems with the document management system.
  
  Solutions:
  
  Check Document Locking: Ensure that the document is not locked by another user. You can use transaction codes like SM12 to check for locks.
  Verify Authorizations: Ensure that the user has the necessary authorizations to delete the document. You may need to consult with your SAP security team.
  Check Document Status: Review the status of the document to ensure it is eligible for deletion. If it is archived or in a completed state, you may need to follow a different process to handle it.
  Database Integrity: Run consistency checks on the database to ensure there are no issues that could be causing the error. This may involve using transaction codes like SE14 for database table checks.
  Consult SAP Notes: Check the SAP Support Portal for any relevant SAP Notes that may address this specific error message. There may be patches or updates available that resolve the issue.
  Contact SAP Support: If the issue persists, consider reaching out to SAP Support for further assistance, providing them with the error details and any relevant logs.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as SARA (Archive Administration), SCDO (Document Management), and SWWDHEX (Workflow).
  Documentation: Review SAP documentation related to document management and deletion processes to ensure compliance with best practices.
  User Forums: Engage with SAP community forums or user groups where similar issues may have been discussed, and solutions shared.
  
  By following these steps, you should be able to identify the cause of the error and implement a suitable solution.