How To Fix 1G641 - Deletion of used conditions not allowed (used until &1)

SAP Error Message - Details

• Message type: E = Error

• Message class: 1G - BKK: Konditionen

• Message number: 641

• Message text: Deletion of used conditions not allowed (used until &1)

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message 1G641 - Deletion of used conditions not allowed (used until &1) ?

  The SAP error message 1G641 indicates that there is an attempt to delete a condition record that is still in use. The message specifies that the condition is "used until" a certain date, meaning that the condition record is still valid and cannot be deleted.
  Cause:
  The primary cause of this error is that the condition record you are trying to delete is currently being referenced in one or more transactions or documents. This could be due to:
  
  Active Sales Orders: The condition is applied to existing sales orders or contracts.
  Pricing Procedures: The condition is part of a pricing procedure that is still active.
  Validity Period: The condition record has a validity period that extends beyond the current date.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check Usage: Identify where the condition record is being used. You can do this by:
  
  Reviewing sales orders, contracts, or any other documents that might reference the condition.
  Using transaction codes like VK13 (Display Condition) to view the condition record and its usage.
  
  
  
  Change Validity: If the condition record is still needed but you want to delete it, consider changing its validity period to a date before the current date. This will effectively make it inactive.
  
  
  Delete Dependent Documents: If the condition record is no longer needed, you may need to delete or modify the dependent documents (like sales orders) that reference it before attempting to delete the condition record.
  
  
  Consult with Business Users: Before making changes, consult with relevant business users or stakeholders to ensure that deleting the condition record will not impact ongoing business processes.
  
  
  Use Transaction Codes: Use transaction codes like VK11 (Create Condition) or VK12 (Change Condition) to manage condition records appropriately.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes for managing condition records, such as VK11, VK12, VK13, and VK31 (for mass changes).
  Documentation: Review SAP documentation or help files related to condition records and pricing procedures for more detailed guidance.
  SAP Notes: Check for any SAP Notes that might address specific issues related to condition records and their deletion.
  
  By following these steps, you should be able to resolve the error message 1G641 and manage your condition records effectively.