How To Fix 1G639 - Retroactively changed Valid-To date not in allowed range

SAP Error Message - Details

• Message type: E = Error

• Message class: 1G - BKK: Konditionen

• Message number: 639

• Message text: Retroactively changed Valid-To date not in allowed range

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message 1G639 - Retroactively changed Valid-To date not in allowed range ?

  The SAP error message 1G639 ("Retroactively changed Valid-To date not in allowed range") typically occurs in the context of personnel administration or time management when there is an attempt to change a validity date for a record (such as an infotype) that is outside the allowed range defined in the system.
  Cause:
  This error usually arises due to one of the following reasons:
  
  Invalid Date Range: The Valid-To date being set is earlier than the Valid-From date or is outside the permissible range defined in the system settings.
  Retroactive Changes: The system does not allow retroactive changes to certain infotypes or records beyond a specific date, which is often set in the configuration.
  Configuration Settings: The configuration settings for the infotype may restrict changes to certain periods, especially if they are related to payroll or time management.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  Check Validity Dates: Ensure that the Valid-To date you are trying to set is not earlier than the Valid-From date and falls within the allowed range.
  Review Configuration: Check the configuration settings for the relevant infotype in the SAP system. This can be done by navigating to the relevant customizing transaction (e.g., SPRO) and reviewing the settings for personnel administration or time management.
  Adjust Dates: If you need to make a retroactive change, ensure that it is within the allowed retroactive period defined in the system. If necessary, consult with your SAP administrator or HR personnel to adjust the configuration settings if the business process requires it.
  Consult Documentation: Review SAP documentation or notes related to the specific infotype you are working with to understand any restrictions or guidelines regarding date changes.
  Use Transaction Codes: If you are using transaction codes like PA30 (Maintain HR Master Data), ensure that you are entering the correct dates and that the infotype is in the correct status for editing.
  
  Related Information:
  
  Infotypes: In SAP HR, infotypes are used to store data related to employees. Each infotype has its own validity period.
  Retroactive Accounting: In payroll processing, retroactive accounting allows for adjustments to be made for past periods, but there are strict rules about how far back these changes can go.
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional guidance on handling date changes in HR infotypes.
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP support team or a functional consultant who specializes in SAP HR.