How To Fix 1B_ARCHIVING056 - Last balance notification is retained in the system

SAP Error Message - Details

• Message type: E = Error

• Message class: 1B_ARCHIVING - BKK: Archiving

• Message number: 056

• Message text: Last balance notification is retained in the system

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message 1B_ARCHIVING056 - Last balance notification is retained in the system ?

  The SAP error message 1B_ARCHIVING056 indicates that the last balance notification for an archiving object is still retained in the system, which prevents the archiving process from completing successfully. This message typically arises in the context of data archiving in SAP, where certain data must be retained for legal or business reasons.
  Cause:
  The primary cause of this error is that the system has detected that there are still active balance notifications associated with the data you are trying to archive. This means that the data cannot be archived until these notifications are resolved or deleted.
  Solution:
  To resolve this error, you can follow these steps:
  
  
  Identify the Last Balance Notification:
  
  Use transaction codes such as SARA (Archive Administration) to check the archiving object and identify the last balance notification that is preventing the archiving process.
  
  
  
  Review Notifications:
  
  Check the balance notifications related to the archiving object. You may need to look into the specific tables or reports that hold these notifications.
  
  
  
  Delete or Process Notifications:
  
  If the notifications are no longer needed, you can delete them. If they are still relevant, ensure that they are processed or updated as necessary.
  
  
  
  Re-attempt Archiving:
  
  Once the last balance notification is resolved, you can re-attempt the archiving process.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or notes related to the specific archiving object you are working with for any additional steps or considerations.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as SARA for archiving, SARI for archiving information, and SAD1 for displaying archived data.
  Archiving Objects: Understand the specific archiving object you are working with, as different objects may have different requirements and processes.
  SAP Notes: Check for any SAP Notes that may provide additional guidance or fixes related to this error message.
  System Logs: Review system logs for any additional error messages or warnings that may provide more context about the issue.
  
  If the problem persists after following these steps, consider reaching out to your SAP Basis or technical support team for further assistance.