How To Fix 0D685 - Item structure name not maintained in Customizing

SAP Error Message - Details

• Message type: E = Error

• Message class: 0D - FS-CD General Messages

• Message number: 685

• Message text: Item structure name not maintained in Customizing

Self-Explanatory Message

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• What is the cause and solution for SAP error message 0D685 - Item structure name not maintained in Customizing ?

  The SAP error message 0D685 ("Item structure name not maintained in Customizing") typically occurs in the context of document processing, particularly when dealing with item structures in sales and distribution (SD) or materials management (MM) modules. This error indicates that the system cannot find a defined item structure for the specific transaction or document type you are trying to process.
  Cause:
  The primary cause of this error is that the item structure for the relevant document type has not been defined or maintained in the SAP Customizing settings. This can happen if:
  
  The item structure has not been configured for the specific document type you are working with.
  There is a mismatch between the document type and the item structure.
  The necessary customizing settings have not been completed after a system upgrade or migration.
  
  Solution:
  To resolve this error, you need to maintain the item structure in the SAP Customizing settings. Here are the steps to do this:
  
  
  Access Customizing:
  
  Go to the SAP Easy Access screen.
  Navigate to the Customizing area by entering transaction code SPRO.
  
  
  
  Find the Relevant Configuration:
  
  Follow the path: Sales and Distribution (or Materials Management, depending on your context) -> Basic Functions -> Item Structure.
  Alternatively, you can search for "Define Item Structure" in the customizing menu.
  
  
  
  Maintain Item Structure:
  
  Check if the item structure for the relevant document type is defined.
  If it is not defined, create a new entry for the item structure.
  Ensure that the item categories and their corresponding settings are correctly assigned to the document type.
  
  
  
  Save Changes:
  
  After making the necessary changes, save your configuration.
  
  
  
  Test the Transaction:
  
  Go back to the transaction that triggered the error and try to execute it again to see if the issue is resolved.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as VA01 (Create Sales Order), ME21N (Create Purchase Order), etc., depending on the context of the error.
  Documentation: Refer to SAP Help documentation for detailed guidance on item structures and their configuration.
  Transport Requests: If you are working in a development environment, ensure that your changes are captured in a transport request for moving to production.
  User Authorizations: Ensure that you have the necessary authorizations to make changes in the customizing settings.
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP Basis or functional team for further investigation, as there may be additional underlying issues or configurations that need to be addressed.