06541 - One-time supplier not defined

SAP Error Message - Details

• Message type: E = Error

• Message class: 06 -

• Message number: 541

• Message text: One-time supplier not defined

What causes this issue?

The assigned supplier has a <GL><GL:one-time_vendor>one-time supplier
master record</>.

How to fix this error?

You can reset the assignment by entering "!" as supplier number.
INCLUDE NA_EKGRP LANGUAGE EN

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 06541 - One-time supplier not defined ?

  The SAP error message "06541: One-time supplier not defined" typically occurs when you are trying to create or process a transaction involving a one-time vendor (also known as a one-time supplier) in the SAP system, but the system cannot find the necessary configuration or data for that vendor.
  Cause:
  
  Missing One-Time Vendor Configuration: The one-time vendor may not be properly defined in the system. This can happen if the vendor master data is incomplete or if the one-time vendor functionality has not been set up correctly.
  Incorrect Vendor Account Group: The account group assigned to the vendor may not be configured to allow one-time vendors.
  Data Entry Error: There may be a mistake in the data entry, such as incorrect vendor number or missing required fields.
  
  Solution:
  
  
  Define One-Time Vendor:
  
  Go to the transaction code XK01 (Create Vendor) or FK01 (Create Vendor - Accounting) in SAP.
  Select the appropriate account group that allows for one-time vendors.
  Ensure that you fill in all required fields, including the vendor name and address.
  
  
  
  Check Vendor Account Group:
  
  Verify that the account group assigned to the vendor allows for one-time vendor creation. You can check this in the configuration settings under SPRO > Enterprise Structure > Definition > Financial Accounting > Accounts Receivable and Accounts Payable > Define Account Groups with Screen Layout (Vendors).
  
  
  
  Use the Correct Transaction:
  
  If you are trying to create a purchase order or invoice for a one-time vendor, ensure you are using the correct transaction code that supports one-time vendors, such as ME21N (Create Purchase Order) or FB60 (Enter Incoming Invoice).
  
  
  
  Check for Required Fields:
  
  Ensure that all mandatory fields for the one-time vendor are filled out correctly. Missing information can lead to this error.
  
  
  
  Consult with SAP Support:
  
  If the issue persists after checking the above points, it may be beneficial to consult with your SAP support team or refer to SAP Notes for any known issues related to this error.
  
  
  
  Related Information:
  
  
  Transaction Codes: 
  
  XK01: Create Vendor
  XK02: Change Vendor
  XK03: Display Vendor
  ME21N: Create Purchase Order
  FB60: Enter Incoming Invoice
  
  
  
  SAP Notes: Check SAP Notes for any updates or patches related to vendor management and one-time vendor issues.
  
  
  Documentation: Review SAP documentation on vendor master data management for more detailed guidance on setting up and managing one-time vendors.
  
  
  By following these steps, you should be able to resolve the "06541: One-time supplier not defined" error in SAP.