How To Fix 06254 - Order quantity greater than requisition quantity

SAP Error Message - Details

• Message type: E = Error

• Message class: 06 -

• Message number: 254

• Message text: Order quantity greater than requisition quantity

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message 06254 - Order quantity greater than requisition quantity ?

  The SAP error message "06254 Order quantity greater than requisition quantity" typically occurs in the context of procurement and inventory management when there is a discrepancy between the quantity of goods being ordered and the quantity that has been requisitioned. Here’s a breakdown of the cause, potential solutions, and related information:
  Cause:
  
  Mismatch in Quantities: The order quantity specified in the purchase order (PO) or production order exceeds the quantity that was originally requested in the requisition (purchase requisition or internal requisition).
  Incorrect Data Entry: There may have been an error in entering the order quantity, either by the user or due to a system error.
  Changes in Requirements: The requisition may have been modified or reduced after the order was created, leading to a situation where the order quantity is no longer valid.
  Configuration Issues: There may be settings in the system that enforce strict adherence to requisition quantities, leading to this error when attempting to exceed them.
  
  Solutions:
  
  Adjust the Order Quantity: Review the purchase order or production order and adjust the order quantity to match or be less than the requisition quantity.
  Modify the Requisition: If the order quantity is justified, consider modifying the original requisition to reflect the new required quantity. This may involve getting approval if necessary.
  Check for Changes: Investigate if there have been any recent changes to the requisition that might have caused the discrepancy. Ensure that all relevant stakeholders are informed.
  Review Configuration Settings: If this error occurs frequently and is causing issues, review the configuration settings in SAP related to procurement and requisition management to see if adjustments are needed.
  Consult Documentation: Refer to SAP documentation or help resources for specific guidance on handling this error in your version of SAP.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as ME21N (Create Purchase Order), ME52N (Change Purchase Requisition), and ME53N (Display Purchase Requisition) to manage orders and requisitions effectively.
  User Roles and Authorizations: Ensure that users have the appropriate roles and authorizations to make changes to requisitions and orders.
  Training and Best Practices: Provide training for users on best practices for entering and managing requisitions and orders to minimize errors.
  SAP Notes and Support: Check SAP Notes for any known issues or patches related to this error message, as well as reaching out to SAP support if the problem persists.
  
  By addressing the underlying causes and implementing the suggested solutions, you should be able to resolve the error and prevent it from occurring in the future.