How To Fix 06252 - PO item cannot be retrosp. converted into order-dependent 3rd-party item

SAP Error Message - Details

• Message type: E = Error

• Message class: 06 -

• Message number: 252

• Message text: PO item cannot be retrosp. converted into order-dependent 3rd-party item

What causes this issue?

This PO item does not depend on a
<GL:sales_and_distribution_document>sales document</> (that is, it does
not result from a sales document). It is not possible to reference a
purchase requisition that was created from within a sales document.

How to fix this error?

You can only reference this purchase requisition in a third-party order
item. In the PO item you are currently processing, you can only
reference purchase requisitions that have not been created from within
a sales document.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 06252 - PO item cannot be retrosp. converted into order-dependent 3rd-party item ?

  The SAP error message "06252 PO item cannot be retrosp. converted into order-dependent 3rd-party item" typically occurs in the context of purchase orders (POs) and is related to the conversion of a purchase order item into a different type of item, specifically an order-dependent third-party item. Here’s a breakdown of the cause, potential solutions, and related information:
  Cause:
  
  
  Item Type Mismatch: The error arises when there is an attempt to convert a purchase order item that is not compatible with the order-dependent third-party item type. This can happen if the original item was not set up to be order-dependent or if it does not meet the criteria for such a conversion.
  
  
  Configuration Issues: The configuration settings in the SAP system may not allow for the retroactive conversion of certain item types. This can be due to settings in the material master, purchasing info records, or the configuration of the purchasing organization.
  
  
  Document Flow: If there are already subsequent documents (like goods receipts or invoices) related to the purchase order item, the system may prevent changes to maintain data integrity.
  
  
  Solutions:
  
  
  Check Item Configuration: Review the configuration of the purchase order item in question. Ensure that it is set up correctly in the material master and that it can be converted to an order-dependent third-party item.
  
  
  Create a New PO: If the conversion is not possible due to the reasons mentioned above, consider creating a new purchase order with the correct item type instead of trying to convert the existing one.
  
  
  Review Document Flow: Check if there are any subsequent documents that might be preventing the conversion. If there are, you may need to reverse or cancel those documents before attempting the conversion.
  
  
  Consult SAP Notes: Look for relevant SAP Notes or documentation that might address this specific error. SAP frequently updates its knowledge base with solutions for common issues.
  
  
  Contact SAP Support: If the issue persists and you cannot find a resolution, consider reaching out to SAP support for assistance. They can provide guidance based on the specific configuration and version of your SAP system.
  
  
  Related Information:
  
  SAP Documentation: Review the SAP Help Portal for documentation related to purchase order processing and item types.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as ME21N (Create Purchase Order), ME22N (Change Purchase Order), and ME23N (Display Purchase Order) to manage purchase orders effectively.
  User Exits and BAdIs: If your organization has custom developments, check if there are any user exits or BAdIs that might affect the behavior of purchase order processing.
  
  By understanding the cause and applying the appropriate solutions, you should be able to address the error effectively.