How To Fix 06250 - PO quantity smaller than requisition quantity

SAP Error Message - Details

• Message type: E = Error

• Message class: 06 -

• Message number: 250

• Message text: PO quantity smaller than requisition quantity

What causes this issue?

This purchase requisition has been created from a
<GL:sales_and_distribution_document>sales document</>. It can only be
copied into a single purchase order item, that is, it is not possible
to reference the requisition in more than one order item. If you want
to order only part of the total quantity, the remaining quantity of
this requisition will remain open.
You will then only be able to close this requisition by changing the
relevant sales document.
Neither is it possible for the sales document itself to be completely
closed as a result of a partial order.

How to fix this error?

Since a sales document containing this quantity exists in the system
for this transaction, you should copy the entire requisition quantity
into the PO item.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 06250 - PO quantity smaller than requisition quantity ?

  The SAP error message "06250: PO quantity smaller than requisition quantity" typically occurs when there is a discrepancy between the quantity specified in a Purchase Order (PO) and the quantity specified in the corresponding Purchase Requisition (PR). This error indicates that the quantity in the PO is less than what was requested in the PR, which can lead to issues in procurement and inventory management.
  Cause:
  
  Quantity Mismatch: The most common cause is that the quantity entered in the PO is less than the quantity specified in the PR.
  Manual Entry Error: During the creation of the PO, the user may have mistakenly entered a lower quantity.
  Changes in Requirements: The requirements may have changed after the PR was created, but the PO was not updated accordingly.
  System Configuration: There may be settings in the system that enforce strict adherence to requisition quantities.
  
  Solution:
  
  Review the Purchase Requisition: Check the original PR to confirm the required quantity. Ensure that the PR is still valid and reflects the current needs.
  Adjust the Purchase Order: If the PO quantity is indeed lower than the PR quantity and the requisition is still valid, update the PO to match or exceed the requisition quantity.
  Create a New PO: If the original PO cannot be modified (e.g., it has already been processed), consider creating a new PO for the remaining quantity.
  Consult with Stakeholders: If there are changes in requirements, consult with the relevant stakeholders (e.g., the requesting department) to confirm the correct quantity needed.
  Check System Settings: If this error occurs frequently, review the system settings or consult with your SAP administrator to see if adjustments can be made to the configuration.
  
  Related Information:
  
  Transaction Codes: You may use transaction codes like ME21N (Create Purchase Order) and ME53N (Display Purchase Requisition) to manage POs and PRs.
  Documentation: Ensure that all changes and communications regarding quantity adjustments are documented for future reference.
  Training: Provide training to users involved in the procurement process to minimize manual entry errors and ensure they understand the importance of matching PR and PO quantities.
  
  By addressing the root cause of the error and ensuring proper communication and documentation, you can effectively resolve the issue and prevent it from recurring in the future.