How To Fix 06118 - Quantity invoiced smaller than quantity ordered

SAP Error Message - Details

• Message type: E = Error

• Message class: 06 -

• Message number: 118

• Message text: Quantity invoiced smaller than quantity ordered

What causes this issue?

You have attempted to delete or block an item whose invoiced and PO
quantities differ.
You can only delete or block items in respect of which processing has
been completed. This means that the invoiced quantity of the goods must
be greater than or equal to the PO quantity.

How to fix this error?

If you nevertheless want to delete or block the item, proceed as
follows:
Press F12=Cancel.
Change the PO quantity of the item, so that
IR quantity >= PO quantity.
Select the item and choose the option "Delete" or "Block" again.

Error message extract from SAP system. Copyright SAP SE.

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• What is the cause and solution for SAP error message 06118 - Quantity invoiced smaller than quantity ordered ?

  The SAP error message 06118, which states "Quantity invoiced smaller than quantity ordered," typically occurs during the invoicing process when the quantity of goods or services being invoiced is less than the quantity that was originally ordered. This can happen in various scenarios, such as when partial deliveries are made, or when there are discrepancies between the order and the invoice.
  Causes:
  
  Partial Delivery: The supplier may have delivered only a portion of the ordered quantity, leading to a mismatch when creating the invoice.
  Incorrect Invoice Entry: The person entering the invoice may have mistakenly entered a quantity that is less than what was ordered.
  Order Modifications: Changes made to the original purchase order after the invoice was created can lead to discrepancies.
  Goods Receipt Issues: If the goods receipt was not properly recorded or if there were issues during the goods receipt process, it could lead to this error.
  Invoice Verification Settings: The system settings for invoice verification may require that the invoiced quantity matches the ordered quantity.
  
  Solutions:
  
  Check the Purchase Order: Verify the original purchase order to confirm the ordered quantity and ensure that it matches the invoice.
  Review Goods Receipt: Check the goods receipt to ensure that it was recorded correctly and that the delivered quantity matches what was invoiced.
  Adjust the Invoice: If the invoice is indeed for a smaller quantity due to a valid reason (like partial delivery), you may need to adjust the invoice or create a new one that reflects the correct quantity.
  Consult with the Supplier: If there is a discrepancy, reach out to the supplier to clarify the situation and ensure that the correct quantities are being invoiced.
  System Configuration: If this error occurs frequently and is causing issues, consider reviewing the system configuration for invoice verification settings to see if adjustments are needed.
  
  Related Information:
  
  Transaction Codes: You may use transaction codes like ME23N (Display Purchase Order) and MIGO (Goods Movement) to check the details of the purchase order and goods receipt.
  Documentation: Ensure that all relevant documentation (purchase orders, delivery notes, invoices) is properly maintained and accessible for reference.
  User Training: Providing training for users involved in the procurement and invoicing process can help reduce errors related to quantity mismatches.
  
  By addressing the underlying causes and following the suggested solutions, you can resolve the SAP error message 06118 effectively.