How To Fix >0625 - Difference to calculated amount is larger than tolerance of &1 %

SAP Error Message - Details

• Message type: E = Error

• Message class: >0 - General Basis texts

• Message number: 625

• Message text: Difference to calculated amount is larger than tolerance of &1 %

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message >0625 - Difference to calculated amount is larger than tolerance of &1 % ?

  The SAP error message "0625 Difference to calculated amount is larger than tolerance of &1 %" typically occurs during the posting of financial documents, particularly in the context of invoice verification or payment processing. This error indicates that the difference between the expected amount and the actual amount exceeds the defined tolerance limit set in the system.
  Cause:
  
  Tolerance Settings: The system has a predefined tolerance percentage for differences between the calculated amount and the actual amount. If the difference exceeds this percentage, the error is triggered.
  Invoice Amounts: The amounts being posted (e.g., invoice amounts, payment amounts) may not match due to discrepancies in pricing, quantity, or other factors.
  Configuration Issues: The tolerance settings may not be configured correctly for the specific vendor or transaction type.
  
  Solution:
  
  
  Review Tolerance Settings:
  
  Navigate to the configuration settings for tolerance limits in SAP. This can typically be found under Financial Accounting (FI) > Accounts Payable > Invoice Verification > Tolerance Limits.
  Adjust the tolerance percentage if necessary, based on your organization's policies.
  
  
  
  Check Invoice Details:
  
  Review the invoice and the associated purchase order or contract to ensure that the amounts match.
  Look for discrepancies in pricing, quantities, or any additional charges that may not have been accounted for.
  
  
  
  Adjust the Document:
  
  If the difference is legitimate and within acceptable limits, you may need to adjust the invoice or payment document to reflect the correct amounts.
  Alternatively, you can post a manual adjustment if allowed by your organization's policies.
  
  
  
  Consult with Finance Team:
  
  If you are unsure about the appropriate tolerance settings or how to handle the discrepancy, consult with your finance or accounting team for guidance.
  
  
  
  Use Transaction Codes:
  
  You can use transaction codes like FB60 (Enter Incoming Invoice) or MIRO (Enter Invoice) to review and adjust the invoice details.
  
  
  
  Related Information:
  
  Tolerance Groups: Tolerance limits can be set up for different vendor groups or transaction types, allowing for flexibility based on specific business needs.
  Document Types: Different document types may have different tolerance settings, so ensure you are looking at the correct configuration for the type of document you are processing.
  SAP Notes: Check SAP Notes for any known issues or updates related to tolerance settings and error messages.
  
  By following these steps, you should be able to resolve the error and ensure that your financial postings are processed correctly.