How to use OCY1 - Create Totals Archive

SAP Transaction Code - Details

• Transaction Code: OCY1

  Description: Create Totals Archive

  Release: S/4HANA and ECC 6

• • Program:

    Screen: 0

    Authorization Object:

  • Development Package: GBAS

    Package Description: FI-SL Customizing / integration / Basis

    Parent Package: APPL

  • Module/Component: FI-SL-SL

    Description: Basic Functions

Smart SAP Assistant

• SAP Tcode: OCY1 - Create Totals Archive

   File
  
  Overview: 
  The SAP transaction code OCY1 is used to create a totals archive file. This file is used to store the totals of the documents that have been posted in the system. This file can be used for reporting purposes and for archiving the documents. 
  
  Functionality: 
  The OCY1 transaction code allows users to create a totals archive file. This file stores the totals of all documents that have been posted in the system. The totals are stored in a compressed format, which makes it easier to store and access the data. The totals archive file can be used for reporting purposes and for archiving the documents. 
  
  Step-by-step How to Use: 
  1. Enter the transaction code OCY1 in the command field. 
  2. Select the company code for which you want to create the totals archive file. 
  3. Select the fiscal year for which you want to create the totals archive file. 
  4. Enter a name for the totals archive file and select a storage location for it. 
  5. Select the document types that you want to include in the totals archive file. 
  6. Select whether you want to include open items or not in the totals archive file. 
  7. Click on “Execute” to create the totals archive file. 
  
  Other Recommendations: 
  It is recommended that users regularly create a totals archive file using this transaction code in order to keep track of all documents that have been posted in the system and for archiving purposes. It is also recommended that users back up their totals archive files regularly in order to prevent data loss due to system errors or other unforeseen circumstances.