What is 'status of physical documents' in SAP BC-SRV-KPR-DMS - Document Management Services?

status of physical documents - Overview

• Component: BC-SRV-KPR-DMS

• Component Name: Document Management Services

• Description: System-related editing status of a physical document in Knowledge Provider KPro. This status indicator is used in KPro to ensure consistency. Only certain status transfers - that is, changes from one status to another - are allowed.

status of physical documents - Details

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  Key Concepts: 
  Status of physical documents is a feature of SAP Document Management Services (DMS) that allows users to track the status of physical documents. This feature allows users to view the current status of a document, such as whether it is in transit, in storage, or has been destroyed. It also allows users to view the history of a document, such as when it was created, when it was last updated, and who last updated it. 
  
  How to use it: 
  To use the status of physical documents feature in SAP DMS, users must first create a document and assign it a status. This can be done by selecting the “Create Document” option from the DMS menu. Once the document is created, users can assign it a status by selecting the “Change Status” option from the DMS menu. From there, users can select from a list of available statuses and assign the document to that status. 
  
  Tips & Tricks: 
  When assigning statuses to documents in SAP DMS, it is important to remember that each status has different implications for how the document is handled. For example, documents with a “In Transit” status may require additional steps before they can be accessed or edited. It is also important to remember that some statuses may require additional permissions or approval before they can be assigned. 
  
  Related Information: