What is Status Concept of Physical Documents in SAP BC-SRV-KPR-DMS - Document Management Services?

SAP Term: Status Concept of Physical Documents

• Component: BC-SRV-KPR-DMS

• Component Name: Document Management Services

• Description: Definition of the possible status and status transfers of physical documents in Knowledge Provider. The status concept is used for version control, for example.

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• Key Concepts: 
  The Status Concept of Physical Documents is a feature of the SAP Document Management Services (DMS) component. It allows users to assign statuses to physical documents, such as contracts, invoices, and other documents. This helps to keep track of the documents and their current status in the system. The statuses can be used to control access to the documents, as well as to trigger certain actions when a document is changed or deleted.
  
  How to use it: 
  To use the Status Concept of Physical Documents, users must first create a status profile in the DMS component. This profile defines the different statuses that can be assigned to documents. Once the profile is created, users can assign statuses to documents when they are uploaded into the system. The statuses can then be used to control access to the documents and trigger certain actions when a document is changed or deleted.
  
  Tips & Tricks: 
  When creating a status profile for physical documents, it is important to consider how the statuses will be used in the system. For example, if certain documents need to be restricted from certain users, then it is important to create a status that will allow for this restriction. Additionally, it is important to consider what actions should be triggered when a document is changed or deleted. This will help ensure that all necessary actions are taken when a document is modified or removed from the system.
  
  Related Information: 
  For more information on using the Status Concept of Physical Documents in SAP DMS, please refer to SAP Help documentation at https://help.sap.com/viewer/product/SAP_DMS/latest/en-US/f9f8d7a2b3e14c8a9f3d7c2b6f5e4d1a.html