How To Fix XW368 - Layout &1 was not created by user &2 and is user-specific

SAP Error Message - Details

• Message type: E = Error

• Message class: XW - DART - Data Retention Tool

• Message number: 368

• Message text: Layout &1 was not created by user &2 and is user-specific

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message XW368 - Layout &1 was not created by user &2 and is user-specific ?

  The SAP error message XW368 indicates that a specific layout (often related to reports or data displays) was not created by the user who is trying to access or modify it. This message is user-specific, meaning that the layout is tied to a particular user profile and cannot be accessed or altered by others unless they have the same layout created for them.
  Cause:
  
  User-Specific Layout: The layout in question was created by a different user, and SAP restricts access to layouts that are not user-specific to maintain data integrity and user preferences.
  Authorization Issues: The user may not have the necessary authorizations to access or modify the layout created by another user.
  Layout Deletion or Modification: The layout may have been deleted or modified by the original creator, leading to the error when another user tries to access it.
  
  Solution:
  
  Create a New Layout: The user can create their own layout by going to the relevant transaction or report, selecting the layout options, and saving a new layout under their user ID.
  Request Access: If the user needs to access the layout created by another user, they can request the original creator to share the layout or create a similar one for them.
  Check Authorizations: Ensure that the user has the necessary authorizations to access the layouts. This may involve checking with the SAP security team or system administrator.
  Use Standard Layouts: If applicable, consider using standard layouts that are not user-specific, which can be accessed by multiple users.
  
  Related Information:
  
  Transaction Codes: Depending on the context, you may be using transaction codes like ALV (ABAP List Viewer) reports, where layouts are commonly used.
  User Settings: Users can manage their layouts through the "Layout" button in the report or transaction screen, where they can save, delete, or modify their layouts.
  SAP Notes: Check for any relevant SAP Notes or documentation that may provide additional insights or updates regarding this error message.
  
  If the issue persists after trying the above solutions, it may be beneficial to consult with your SAP support team for further assistance.