How To Fix XW281 - &1 duplicate source extract files were found and deleted.

SAP Error Message - Details

• Message type: E = Error

• Message class: XW - DART - Data Retention Tool

• Message number: 281

• Message text: &1 duplicate source extract files were found and deleted.

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message XW281 - &1 duplicate source extract files were found and deleted. ?

  The SAP error message XW281 indicates that there are duplicate source extract files detected in the system, which have been automatically deleted. This error typically occurs during data extraction processes, particularly when working with SAP BW (Business Warehouse) or SAP Data Services.
  Cause:
  
  
  Duplicate Files: The primary cause of this error is the presence of multiple files with the same name or content in the source directory. This can happen due to:
  
  Multiple extraction jobs running simultaneously.
  Manual file uploads that inadvertently create duplicates.
  System or process errors that lead to the generation of duplicate files.
  
  
  
  Configuration Issues: Incorrect configuration settings in the data extraction process can also lead to the generation of duplicate files.
  
  
  Solution:
  
  
  Identify and Remove Duplicates: 
  
  Check the source directory for duplicate files. You can manually inspect the directory or use scripts to identify duplicates based on file names or timestamps.
  Ensure that only one version of the file exists before running the extraction process again.
  
  
  
  Review Extraction Jobs:
  
  If multiple extraction jobs are running simultaneously, consider scheduling them to avoid conflicts.
  Review the job logs to identify any issues that may have caused the duplication.
  
  
  
  Adjust Configuration Settings:
  
  Review the configuration settings for the data extraction process to ensure that they are set up correctly to prevent duplicates.
  If using a third-party tool or custom scripts, ensure they are designed to handle file naming and extraction properly.
  
  
  
  Monitoring and Alerts:
  
  Implement monitoring for the source directory to catch duplicates early.
  Set up alerts to notify administrators when duplicate files are detected.
  
  
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any specific patches or updates related to this error message. SAP frequently releases updates that may address known issues.
  Documentation: Review the SAP BW or Data Services documentation for best practices on data extraction and file management.
  Community Forums: Engage with SAP community forums or support channels for additional insights and solutions from other users who may have encountered similar issues.
  
  By addressing the root cause of the duplicate files and ensuring proper configuration and monitoring, you can prevent the recurrence of the XW281 error in the future.