How To Fix XW271 - Old archive data for file &1 have been deleted

SAP Error Message - Details

• Message type: E = Error

• Message class: XW - DART - Data Retention Tool

• Message number: 271

• Message text: Old archive data for file &1 have been deleted

What causes this issue?

File &V1& had been previously archived. Archiving again delete the data
of previous archive runs.
Old archived versions of file &V1& are no longer accessible afterwards.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message XW271 - Old archive data for file &1 have been deleted ?

  The SAP error message XW271 indicates that old archive data for a specific file has been deleted. This message typically arises in the context of data archiving and management within SAP systems. Here’s a breakdown of the cause, potential solutions, and related information:
  Cause:
  
  Archiving Process: The error usually occurs when the archiving process has been executed, and the system has deleted old archive data that is no longer needed or has exceeded its retention period.
  Configuration Settings: The retention period for archived data may be configured in such a way that it leads to the deletion of data that is still required for certain operations or reports.
  Data Retrieval Attempts: The error can also occur when a user or process attempts to access archived data that has already been deleted from the system.
  
  Solution:
  
  Check Archive Settings: Review the archiving settings in the SAP system to ensure that the retention periods are set appropriately. You can do this by navigating to the relevant archiving object configuration.
  Restore Archived Data: If the deleted data is still needed, you may need to restore it from a backup if available. This typically involves reloading the archived data back into the system.
  Adjust Retention Period: If the retention period is too short, consider extending it to prevent premature deletion of necessary data in the future.
  Consult Documentation: Refer to the SAP documentation for the specific archiving object to understand the implications of data deletion and how to manage it effectively.
  Check for Dependencies: Ensure that there are no ongoing processes or reports that depend on the archived data that has been deleted.
  
  Related Information:
  
  Archiving Objects: Each archiving object in SAP has its own configuration settings, including retention periods and deletion criteria. Familiarize yourself with the specific archiving object related to the error.
  Transaction Codes: Use transaction codes like SARA (Archive Administration) to manage archiving processes and settings.
  SAP Notes: Check SAP Notes for any known issues or updates related to the specific archiving object or error message.
  System Logs: Review system logs for additional context or related errors that may provide more insight into the issue.
  
  If the problem persists after following these steps, it may be beneficial to consult with your SAP Basis team or reach out to SAP support for further assistance.