How To Fix XW256 - Extract / File has been archived (only local files will be deleted)

XW256 - Overview

• Message type: E = Error

• Message class: XW - DART - Data Retention Tool

• Message number: 256

• Message text: Extract / File has been archived (only local files will be deleted)

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

Unfortunately, there isn't any extra information in this error notice.

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Smart SAP Assistant

• What is the cause and solution for SAP error message XW256 - Extract / File has been archived (only local files will be deleted) ?

  The SAP error message XW256 indicates that an extract or file has been archived, and as a result, only local files can be deleted. This message typically arises in the context of data extraction processes, particularly when dealing with data archiving in SAP systems.
  
  Cause:
  
  Archiving Process: The file or extract you are trying to access has been archived. In SAP, archiving is a process used to move data that is no longer actively used to a storage medium, which helps in managing database size and improving performance.
  Local vs. Archived Data: The system is designed to prevent the deletion of archived files to ensure data integrity and compliance with data retention policies. Therefore, only local files (those that have not been archived) can be deleted.
  
  
  Solution:
  
  Check Archive Status: Verify the status of the file or extract in question. You can do this by checking the archive management transactions in SAP, such as SARA