How To Fix XW081 - Cannot create extension file (volume id &1 is not defined)

XW081 - Overview

• Message type: E = Error

• Message class: XW - DART - Data Retention Tool

• Message number: 081

• Message text: Cannot create extension file (volume id &1 is not defined)

What causes this issue?

The system attempted to create an extension file for volume id &V1&.
However, volume id &V1& is not defined in directory set &V2&.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Please edit directory set &V2& in the data files configuration and
define a sufficient number of volume ids. You can assign the same
directory to several ids, depending on the data capacity.
<DS:TRAN.FTWP>Configure data files</>

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

XW081 - Details

• The SAP error message XW081, which states "Cannot create extension file (volume id &1 is not defined)," typically occurs when the system is unable to create an extension file due to an undefined volume ID. This can happen in various scenarios, particularly when dealing with data archiving or file management in SAP.
  
  Cause:
  
  Undefined Volume ID: The volume ID specified in the error message is not defined in the system. This could be due to a misconfiguration or an attempt to access a volume that has not been set up.
  Incorrect Configuration: The configuration settings for the storage system or the archiving object may not be correctly defined.
  Missing Authorization: The user may not have the necessary authorizations to create files in the specified volume.
  System Issues: There may be underlying issues with the file system or storage medium where the extension file is supposed to be created.
  
  
  Solution:
  
  
  Check Volume ID Configuration:
  
  Go to transaction code SARA