How To Fix XW081 - Cannot create extension file (volume id &1 is not defined)

SAP Error Message - Details

• Message type: E = Error

• Message class: XW - DART - Data Retention Tool

• Message number: 081

• Message text: Cannot create extension file (volume id &1 is not defined)

What causes this issue?

The system attempted to create an extension file for volume id &V1&.
However, volume id &V1& is not defined in directory set &V2&.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Please edit directory set &V2& in the data files configuration and
define a sufficient number of volume ids. You can assign the same
directory to several ids, depending on the data capacity.
<DS:TRAN.FTWP>Configure data files</>

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message XW081 - Cannot create extension file (volume id &1 is not defined) ?

  The SAP error message XW081, which states "Cannot create extension file (volume id &1 is not defined)," typically occurs when the system is unable to create an extension file due to an undefined volume ID. This can happen in various scenarios, particularly when dealing with data archiving or file management in SAP.
  Cause:
  
  Undefined Volume ID: The volume ID specified in the error message is not defined in the system. This could be due to a misconfiguration or an attempt to access a volume that has not been set up.
  Incorrect Configuration: The configuration settings for the storage system or the archiving object may not be correctly defined.
  Missing Authorization: The user may not have the necessary authorizations to create files in the specified volume.
  System Issues: There may be underlying issues with the file system or storage medium where the extension file is supposed to be created.
  
  Solution:
  
  
  Check Volume ID Configuration:
  
  Go to transaction code SARA (Archive Administration).
  Check the configuration for the archiving object you are working with.
  Ensure that the volume ID mentioned in the error message is correctly defined in the system.
  
  
  
  Define Volume ID:
  
  If the volume ID is not defined, you can define it in the Archive Management settings.
  Use transaction code SARA, navigate to the relevant archiving object, and define the volume ID under the "Volumes" section.
  
  
  
  Review Authorizations:
  
  Ensure that the user executing the operation has the necessary authorizations to create files in the specified volume.
  Check the user roles and authorizations related to archiving and file management.
  
  
  
  Check File System:
  
  Verify that the file system or storage medium is accessible and functioning correctly.
  Ensure that there are no issues with disk space or permissions on the file system.
  
  
  
  Consult SAP Notes:
  
  Check the SAP Support Portal for any relevant SAP Notes that may address this specific error message or provide additional troubleshooting steps.
  
  
  
  System Logs:
  
  Review system logs (transaction SM21) for any additional error messages or warnings that may provide more context about the issue.
  
  
  
  Related Information:
  
  Transaction Codes:
  
  SARA: Archive Administration
  SARI: Archive Information System
  SAD1: Archive Data Deletion
  
  
  Documentation: Refer to SAP Help documentation for archiving and file management for more detailed guidance on configuring and managing volumes.
  SAP Community: Engage with the SAP Community forums for insights from other users who may have encountered similar issues.
  
  By following these steps, you should be able to identify the cause of the error and implement a solution to resolve it.