How To Fix XW073 - Note was truncated to &1 lines

SAP Error Message - Details

• Message type: E = Error

• Message class: XW - DART - Data Retention Tool

• Message number: 073

• Message text: Note was truncated to &1 lines

What causes this issue?

For technical reasons, a note can have at most &V1& lines.

System Response

All lines beyond the limit are deleted from the note.

How to fix this error?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message XW073 - Note was truncated to &1 lines ?

  The SAP error message XW073: Note was truncated to &1 lines typically occurs when a note or a message exceeds the maximum allowed number of lines in the SAP system. This can happen in various contexts, such as when displaying long texts, notes, or documentation within the SAP GUI.
  Cause:
  The primary cause of this error is that the text or note being processed exceeds the system's limit for the number of lines that can be displayed or stored. This limit can vary based on the specific configuration of the SAP system and the context in which the note is being used.
  Solution:
  To resolve this issue, you can consider the following approaches:
  
  
  Check the Note Length: Review the content of the note or text that is causing the error. If it is excessively long, consider summarizing or breaking it into smaller parts.
  
  
  Adjust System Settings: If you have the necessary permissions, you may want to check the system settings related to text handling. This may involve adjusting parameters that control the maximum number of lines for notes or texts.
  
  
  Use Short Texts: If possible, use shorter texts or notes that fit within the allowed limits. This may involve rephrasing or condensing the information.
  
  
  Consult SAP Documentation: Refer to the SAP documentation or help resources for specific guidelines on text limits and how to manage long texts effectively.
  
  
  Contact SAP Support: If the issue persists and you cannot find a suitable solution, consider reaching out to SAP support for assistance. They may provide insights specific to your system configuration.
  
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may address this issue or provide updates to the system that could help manage long texts better.
  System Configuration: Review the configuration settings in your SAP system related to text handling, which can often be found in the customizing settings (transaction SPRO).
  User Training: Ensure that users are trained on best practices for entering and managing text in SAP to avoid exceeding limits.
  
  By following these steps, you should be able to address the XW073 error and manage notes or texts more effectively within your SAP environment.