How To Fix XW042 - Skip Segments prohibited for some company code

SAP Error Message - Details

• Message type: E = Error

• Message class: XW - DART - Data Retention Tool

• Message number: 042

• Message text: Skip Segments prohibited for some company code

What causes this issue?

You defined segments to be skipped during extract run. But not all
selected company codes allow to skip segments.

System Response

Extract run is stopped.

How to fix this error?

Create separate extracts for the company codes. The system will use the
skip segment functionality for company codes were this is not
prohibited. In other case the skip segments are ignored.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message XW042 - Skip Segments prohibited for some company code ?

  The SAP error message XW042: "Skip Segments prohibited for some company code" typically occurs in the context of financial accounting, particularly when dealing with the segment reporting functionality in SAP. This error indicates that the system is trying to skip segments in a report or transaction where it is not allowed due to the configuration settings for the specific company code.
  Cause:
  
  Configuration Settings: The company code may be configured to require segment reporting, and skipping segments is not permitted in this configuration.
  Segment Reporting: The error often arises when trying to execute a report or transaction that involves segment reporting, and the system detects that segments cannot be skipped for the specified company code.
  Data Entry Issues: There may be issues with how data is entered or structured, leading to the system's inability to process the request correctly.
  
  Solution:
  
  
  Check Configuration:
  
  Go to the configuration settings for the company code in the SAP system.
  Navigate to the segment reporting settings and ensure that the configuration allows for the desired behavior (i.e., whether segments can be skipped or not).
  If segments are required, ensure that all necessary segment data is provided in the transaction or report.
  
  
  
  Review Transaction Data:
  
  Ensure that all required fields related to segment reporting are filled out correctly in the transaction you are trying to execute.
  Check if there are any missing or incorrect entries that could lead to the error.
  
  
  
  Consult Documentation:
  
  Review SAP documentation or help resources related to segment reporting and the specific transaction you are using to understand the requirements and restrictions.
  
  
  
  Contact SAP Support:
  
  If the issue persists after checking the configuration and data, consider reaching out to SAP support for further assistance. They may provide insights specific to your system configuration or version.
  
  
  
  Related Information:
  
  Segment Reporting: This is a feature in SAP that allows organizations to report financial data by different segments (e.g., geographical regions, product lines). It is essential for compliance with various accounting standards.
  Company Code Configuration: Each company code in SAP can have different settings regarding financial reporting, including whether segment reporting is mandatory or optional.
  Transaction Codes: Familiarize yourself with relevant transaction codes (e.g., F.01 for financial statements) that may be involved in segment reporting.
  
  By addressing the configuration and ensuring that all necessary data is provided, you should be able to resolve the XW042 error.