How To Fix WZ012 - Form cannot be approved (no authorization)

SAP Error Message - Details

• Message type: E = Error

• Message class: WZ - Workflow: Model objects

• Message number: 012

• Message text: Form cannot be approved (no authorization)

What causes this issue?

The vacation request could not be approved because the current u &V1&
does not have the necessary authorization to approve the vacation
request.

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

The following authorization object was checked:
Authorization object: &V2&
Cost center: &V3&
Activity: &V4&

System Response

The processing of the work item was terminated with an error and the
status of the work item is set to 'ERROR'.

How to fix this error?

Grant the user &V1& the relevant authorization.

Procedure for System Administrators

After you have granted the user the authorization, you can restart the
workflow using the Workflow Administrator.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message WZ012 - Form cannot be approved (no authorization) ?

  SAP Error Message:
  
  WZ012 - Form cannot be approved (no authorization)
  
  Cause:
  This error occurs when a user attempts to approve a form (such as a workflow form, purchase requisition, or any approval-related document) but does not have the necessary authorization to perform the approval action. The system checks the user's authorizations against the required authorization objects for the approval process, and if the user lacks the required permissions, the error message WZ012 is triggered.
  
  Typical Scenarios:
  
  Approval of workflow tasks where the user is not assigned the correct role or authorization.
  Approval of purchase requisitions, invoices, or other documents requiring specific approval rights.
  Missing or incorrect assignment of authorization objects related to approval processes.
  
  
  Solution:
  
  
  Check User Authorizations:
  
  Identify the user who is trying to approve the form.
  Use transaction SU53 immediately after the error occurs to see which authorization check failed.
  Alternatively, check the authorization trace using ST01 to trace the missing authorizations.
  
  
  
  Identify Required Authorization Objects:
  
  Common authorization objects related to approvals include:
  
  S_WFAR_OBJ (Workflow: Authorization for Objects)
  S_WFAR_TSK (Workflow: Authorization for Tasks)
  S_WFAR_ACT (Workflow: Authorization for Actions)
  M_EINK_FRG (Release Purchase Requisition)
  M_EINK_BSA (Release Purchase Order)
  S_TCODE (Transaction code authorization)
  
  
  The exact object depends on the approval scenario.
  
  
  
  Assign or Adjust Roles:
  
  Assign the user the appropriate role(s) that contain the necessary authorization objects and values.
  If roles exist but are missing required authorizations, update the roles in PFCG to include the missing authorizations.
  Ensure that the user is assigned the updated roles.
  
  
  
  Check Workflow Configuration:
  
  Verify that the workflow or approval process is correctly configured to check for the right authorizations.
  Sometimes, custom workflows or approval steps may require specific authorization checks.
  
  
  
  Test Approval:
  
  After updating authorizations, have the user retry the approval.
  Confirm that the error no longer appears.
  
  
  
  
  Related Information:
  
  
  Transaction Codes:
  
  SU53 - Display authorization check failure
  PFCG - Role maintenance
  ST01 - System trace (authorization trace)
  SWI1 - Workflow log
  SWDD - Workflow Builder (to check workflow steps and authorization checks)
  
  
  
  Notes:
  
  Always follow your organization's security policies when assigning authorizations.
  Avoid giving broad authorizations; assign only what is necessary for the approval task.
  If the approval process is custom-developed, check with your ABAP/Workflow developer for specific authorization requirements.
  
  
  
  
  Summary:
  WZ012 indicates a missing authorization for form approval. The solution involves identifying the missing authorization via SU53 or ST01, then assigning or correcting the user's roles and authorizations to include the necessary approval rights. After adjustments, the user should be able to approve the form without encountering this error.