How To Fix WY1001 - No suitable employee found

SAP Error Message - Details

• Message type: E = Error

• Message class: WY1 - Message Class for Web Transaction Tutorial

• Message number: 001

• Message text: No suitable employee found

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message WY1001 - No suitable employee found ?

  SAP Error Message:
  
  WY1001 - No suitable employee found
  
  Cause:
  The error message WY1001 typically occurs in SAP systems when the system is unable to find an appropriate employee record that meets the criteria specified in a particular HR or workflow process. This often happens in scenarios such as:
  
  Workflow steps requiring an employee to be assigned or selected, but no employee matches the required attributes (e.g., position, organizational unit, personnel area).
  Time evaluation or personnel administration processes where the system expects a valid employee but none is found.
  Absence or leave requests where the system cannot find an employee eligible for the requested action.
  Employee selection in reports or transactions where filters or selection criteria exclude all employees.
  
  
  Common Causes in Detail:
  
  Incorrect or too restrictive selection criteria: The filters or parameters used to find employees are too narrow or incorrect.
  Missing or incomplete employee master data: The employee records may be incomplete or missing key data fields required for the process.
  Organizational assignment issues: The employee may not be assigned to the correct organizational unit, personnel area, or position.
  Authorization or role issues: The user or process may not have the necessary permissions to access employee data.
  Workflow configuration problems: The workflow step may be configured to look for employees in a way that does not match the actual data.
  
  
  Solution:
  To resolve the WY1001 - No suitable employee found error, consider the following steps:
  
  
  Check Selection Criteria:
  
  Review the filters or parameters used in the transaction or workflow step.
  Broaden the selection criteria to include more employees.
  Ensure that the criteria correctly reflect the intended employee group.
  
  
  
  Verify Employee Master Data:
  
  Use transaction codes like PA20 or PA30 to check the employee master data.
  Confirm that the employee records exist and contain all necessary information (e.g., organizational assignment, personnel area, position).
  
  
  
  Check Organizational Assignments:
  
  Verify that employees are assigned to the correct organizational units or positions.
  Use transactions like PPOME or PO13 to check organizational structure.
  
  
  
  Review Workflow Configuration:
  
  If the error occurs in a workflow, check the workflow step configuration.
  Ensure that the agent determination rules are correctly set up to find the appropriate employee.
  Use transaction SWDD to inspect and adjust the workflow.
  
  
  
  Check Authorizations:
  
  Ensure that the user executing the transaction or workflow has the necessary authorizations to view or select employees.
  Use transaction SU53 to analyze authorization failures.
  
  
  
  Debug or Analyze Logs:
  
  If the issue persists, use debugging tools or check application logs to identify why no employee is found.
  Look for any custom code or enhancements that might affect employee selection.
  
  
  
  
  Related Information:
  
  Transactions to check employee data:  
  
  PA20 (Display HR Master Data)  
  PA30 (Maintain HR Master Data)  
  PPOME (Change Organizational Plan)  
  PO13 (Display Position)  
  
  
  Workflow tools:  
  
  SWDD (Workflow Builder)  
  SWI1 (Workflow Log)  
  
  
  Authorization check:  
  
  SU53 (Authorization Check Analysis)  
  
  
  SAP Notes and KBAs:  
  
  Search SAP Support Portal for notes related to WY1001 or employee selection issues in HR workflows.
  
  
  
  
  Summary:
  The WY1001 - No suitable employee found error indicates that the system cannot find an employee matching the required criteria. The solution involves verifying and adjusting selection criteria, ensuring employee master data completeness, checking organizational assignments, reviewing workflow configurations, and confirming user authorizations.
  If you provide the specific transaction or process where this error occurs, I can offer more targeted advice.