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How To Fix WY045 - Supplier &: data retention at sub-range level not allowed


SAP Error Message - Details

  • Message type: E = Error

  • Message class: WY - Supplier Master

  • Message number: 045

  • Message text: Supplier &: data retention at sub-range level not allowed

  • Show details Hide details
  • What causes this issue?

    The vendor does not allow any variant data at the sub-range level.

    System Response

    The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

    How to fix this error?

    At the level "purchasing organization data" you can maintain the
    possible data retention levels for a vendor using the function
    "additional data, Purchasing" under the menu option "Extras".

    Error message extract from SAP system. Copyright SAP SE.


Smart SAP Assistant

  • What is the cause and solution for SAP error message WY045 - Supplier &: data retention at sub-range level not allowed ?

    SAP Error Message:
    WY045 - Supplier &: data retention at sub-range level not allowed


    Cause:

    This error occurs when you try to maintain or set data retention parameters at a sub-range level for a supplier, but the system configuration or business rules do not allow data retention to be defined at that granularity. In SAP, data retention settings for suppliers are typically maintained at a higher level (e.g., supplier header or main range), and sub-range level retention is either not supported or restricted by the system.

    In other words:
    The system does not permit data retention settings to be applied to sub-ranges of supplier data (such as specific purchasing organization or company code sub-ranges) because the retention rules are designed to be maintained only at the supplier master record level or a broader range.


    Explanation / Background:

    • Data retention in SAP is used to control how long certain data related to suppliers is kept in the system before it is archived or deleted.
    • The system enforces rules on where and how these retention parameters can be set.
    • Sub-range level typically refers to a subset of the supplier data, such as a specific purchasing organization or company code segment.
    • The error indicates that the system expects data retention to be maintained at the supplier header or main range level, not at these sub-ranges.

    Solution:

    1. Check where you are trying to maintain data retention:

      • Ensure you are setting data retention parameters at the supplier header level or the allowed main range level.
      • Avoid trying to set retention at sub-range levels like purchasing organization or company code sub-ranges.
    2. Adjust your data retention maintenance process:

      • Use the standard SAP transaction or program designed for supplier data retention maintenance.
      • Follow the SAP guidelines for data retention setup, which usually restricts retention settings to the supplier master record level.
    3. If sub-range level retention is required:

      • Verify if your SAP system or business process supports this.
      • Consult SAP Notes or your SAP support team to check if any enhancement or configuration change is possible.
      • In standard SAP, this is generally not allowed, so a custom development or workaround might be necessary.
    4. Check SAP documentation and notes:

      • Look for SAP Notes related to message WY045 for any updates or patches.
      • Review SAP Help Portal or the SAP Library for data retention configuration guidelines.

    Related Information:

    • Transaction Codes:

      • Supplier master data maintenance: XK02, MK02, FK02
      • Data retention maintenance might be done via specific archiving or data retention transactions depending on your SAP version.
    • SAP Modules:

      • This error is typically encountered in Materials Management (MM) or Supplier Relationship Management (SRM) modules where supplier master data is managed.
    • SAP Notes / KBAs:

      • Search for SAP Notes referencing message WY045 for any known issues or patches.
      • Example search terms: "WY045 Supplier data retention sub-range not allowed"
    • System Configuration:

      • Data retention settings are often configured in the system via IMG under supplier master data or archiving settings.

    Summary:

    • Cause: Attempt to set data retention at a supplier sub-range level, which is not allowed.
    • Solution: Set data retention only at the supplier header or main range level; avoid sub-range level settings.
    • Additional: Consult SAP documentation and notes for further guidance or possible system updates.

    If you provide the exact transaction or process where this error occurs, I can help with more specific steps.

    • Do you have any question about this error?


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