How To Fix WY044 - Data retention levels VSR and plant are not allowed

SAP Error Message - Details

• Message type: E = Error

• Message class: WY - Supplier Master

• Message number: 044

• Message text: Data retention levels VSR and plant are not allowed

Self-Explanatory Message

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• What is the cause and solution for SAP error message WY044 - Data retention levels VSR and plant are not allowed ?

  SAP Error Message:
  
  WY044 - Data retention levels VSR and plant are not allowed
  
  Cause:
  This error occurs in SAP when you try to assign or maintain data retention levels for a VSR (Vendor Subrange) and a plant simultaneously, which is not permitted. In SAP's data retention management, certain combinations of organizational levels are restricted to avoid conflicts or inconsistencies in data retention settings.
  Specifically, the system does not allow you to define data retention levels at the same time for both the Vendor Subrange (VSR) and Plant level because these two levels are mutually exclusive in the context of data retention configuration.
  
  Explanation:
  
  Data Retention Levels in SAP are used to specify the granularity at which data retention rules apply.
  The levels can be defined at various organizational units such as Vendor, Vendor Subrange (VSR), Plant, etc.
  However, some combinations are not allowed because they can cause ambiguity or conflicts in retention rules.
  The combination of VSR and Plant is one such disallowed combination.
  
  
  Solution:
  To resolve the error:
  
  
  Check your data retention level assignment:
  
  Review the data retention levels you are trying to assign.
  Ensure you are not assigning retention levels simultaneously to both VSR and Plant.
  
  
  
  Choose either VSR or Plant:
  
  Decide whether the data retention should be maintained at the Vendor Subrange level or at the Plant level.
  Remove the conflicting assignment.
  
  
  
  Adjust the configuration accordingly:
  
  If you want to maintain retention at the Plant level, remove the VSR level assignment.
  If you want to maintain retention at the VSR level, remove the Plant level assignment.
  
  
  
  Save the corrected configuration.
  
  
  
  Related Information:
  
  
  Transaction Codes:
  
  Data retention settings are often maintained in transactions related to data archiving or data retention management, such as SARA (Archive Administration) or specific customizing transactions.
  
  
  
  SAP Notes:
  
  Check for any SAP Notes related to data retention and organizational level restrictions.
  
  
  
  Documentation:
  
  Refer to SAP Help Portal documentation on Data Retention Management and Organizational Levels for data retention.
  
  
  
  Best Practices:
  
  Always maintain data retention levels at the most appropriate organizational level to avoid conflicts.
  Understand the hierarchy and dependencies between Vendor, Vendor Subrange, and Plant in your SAP system.
  
  
  
  
  If you continue to face issues, consider raising a support ticket with SAP, providing details of your configuration and the exact steps leading to the error.