How To Fix WY023 - Variant data with VSR still exists in this purchasing organization

SAP Error Message - Details

• Message type: E = Error

• Message class: WY - Supplier Master

• Message number: 023

• Message text: Variant data with VSR still exists in this purchasing organization

Self-Explanatory Message

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• What is the cause and solution for SAP error message WY023 - Variant data with VSR still exists in this purchasing organization ?

  Certainly! Here's a detailed explanation regarding the SAP error message WY023: "Variant data with VSR still exists in this purchasing organization":
  
  Error Message:
  WY023 - Variant data with VSR still exists in this purchasing organization
  
  Cause:
  This error occurs when you try to delete or change a purchasing organization or related master data, but there are still existing variant records with Vendor-Specific Requisition (VSR) data linked to that purchasing organization.
  
  Variant data refers to variant configurations or variant records in purchasing info records or source lists.
  VSR (Vendor-Specific Requisition) data means that there are vendor-specific requisition entries or variant data that are still assigned to the purchasing organization.
  The system prevents deletion or modification to avoid inconsistencies or orphaned data.
  
  
  When does it typically occur?
  
  When deleting or changing a Purchasing Organization.
  When deleting or modifying Purchasing Info Records or Source Lists that have variant data linked to a purchasing organization.
  When cleaning up master data or during organizational restructuring.
  
  
  Solution:
  
  
  Identify the Variant Data with VSR:
  
  Use transaction codes like ME13 (Display Purchasing Info Record) or ME01 (Maintain Source List) to check for variant data linked to the purchasing organization.
  You can also use table queries on tables like:
  
  EINA (Purchasing Info Record: General Data)
  EINE (Purchasing Info Record: Purchasing Organization Data)
  EINE_VSR or related custom tables if VSR data is stored separately.
  
  
  
  
  
  Delete or Adjust Variant Data:
  
  Delete or adjust the variant data or vendor-specific requisition entries linked to the purchasing organization.
  If variant data is no longer needed, delete the corresponding info records or source list entries.
  If variant data is still required, consider reassigning it to another purchasing organization.
  
  
  
  Check for Open Purchase Requisitions or Orders:
  
  Sometimes open purchase requisitions or purchase orders linked to the variant data prevent deletion.
  Close or complete these documents before proceeding.
  
  
  
  Use SAP Standard Reports or Tools:
  
  SAP may provide standard reports or tools to identify variant data with VSR.
  Consult SAP Notes or your SAP support team for specific tools related to your SAP version.
  
  
  
  After Cleanup, Retry the Operation:
  
  Once all variant data with VSR is removed or reassigned, retry the deletion or change of the purchasing organization.
  
  
  
  
  Additional Information:
  
  VSR (Vendor-Specific Requisition) is a concept used in some SAP implementations to handle vendor-specific variants or requisitions.
  This error is a safeguard to maintain data integrity.
  Always perform such deletions or changes in a test or development environment first.
  Backup relevant data before deletion.
  Consult your SAP Basis or MM consultant if unsure.
  
  
  Summary:
  
  
  
  Aspect
  Details
  
  
  
  
  Cause
  Variant data with vendor-specific requisition (VSR) still exists for the purchasing org.
  
  
  Effect
  Prevents deletion or modification of purchasing organization or related master data.
  
  
  Solution
  Identify and delete or reassign variant data with VSR linked to the purchasing org.
  
  
  Tools
  ME13, ME01, table queries (EINA, EINE), SAP reports, SAP Notes.
  
  
  Precautions
  Backup data, test in non-production system, consult SAP support if needed.
  
  
  
  
  If you need help with specific transaction codes or table queries to identify the variant data, please let me know!