How To Fix WWP1023 - Worklist contains too many entries

SAP Error Message - Details

• Message type: E = Error

• Message class: WWP1 - Planning Workbench

• Message number: 023

• Message text: Worklist contains too many entries

What causes this issue?

The number of entries (&V1&) in your worklist exceeds the <zh>maximum
number of parameters</> stated on the selection screen for <zh>General
settings</>. You can improve system performance by limiting the maximum
number of entries.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

To maintain your settings for the Planning Workbench, choose one of the
following options:
Choose the button "Maintain settings" in the application toolbar for
the worklist.
Select transaction WWP2.
You then have two options for changing your settings, thus removing the
problem:
Restrict your selection
Choose the tab page of the application you want (for example, online
planning) where you can then limit the selection criteria for your
worklist.
Increase the maximum number of entries:
Select the <LS>General settings</> tab page, where you can then
increase the maximum number of parameters. The maximum number of
entries depends on your system performance.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message WWP1023 - Worklist contains too many entries ?

  Certainly! Here's a detailed explanation regarding the SAP error message WWP1023: Worklist contains too many entries:
  
  Error Message
  WWP1023: Worklist contains too many entries
  
  Cause
  This error occurs in SAP Web Dynpro applications, particularly in the context of the SAP NetWeaver Business Client or Web Dynpro ABAP applications that use worklists (e.g., in HR or workflow scenarios).
  The worklist is a UI element that displays a list of tasks or items for the user to process. When the number of entries in the worklist exceeds a certain threshold, the system throws this error to prevent performance degradation or UI overload.
  Typical causes:
  
  The worklist query returns an excessively large number of entries.
  The default or configured maximum number of entries allowed in the worklist is exceeded.
  Inefficient filtering or missing selection criteria in the worklist query.
  The backend data source contains a very large volume of tasks or items.
  
  
  Solution
  
  
  Reduce the number of entries returned:
  
  Apply more restrictive filters or selection criteria when fetching the worklist entries.
  Encourage users to narrow down the search criteria (e.g., date ranges, status filters).
  
  
  
  Increase the maximum allowed entries (if business scenario requires):
  
  The maximum number of entries allowed in the worklist is controlled by a parameter.
  You can increase this limit by adjusting the parameter MAX_WORKLIST_ENTRIES or similar settings depending on the application.
  For example, in some Web Dynpro applications, this can be done via customizing or by changing the value in the relevant configuration table or via SAP GUI transaction SE38 or SE80 by modifying the application parameters.
  
  
  
  Optimize backend queries:
  
  Check the backend logic that fetches the worklist entries.
  Optimize the query to improve performance and reduce the number of unnecessary entries.
  
  
  
  Pagination or lazy loading:
  
  Implement or enable pagination or lazy loading in the UI to load entries in chunks rather than all at once.
  
  
  
  SAP Notes and Patches:
  
  Check for relevant SAP Notes that address this issue or improve worklist handling.
  Sometimes SAP releases patches or updates that improve performance or increase limits.
  
  
  
  
  Related Information
  
  SAP Web Dynpro Worklist Control: The worklist control is designed to handle a manageable number of entries for usability and performance reasons.
  Parameter Settings: The exact parameter name and location can vary depending on the SAP component or application.
  Performance Considerations: Loading too many entries can degrade performance and user experience.
  SAP Notes: Search the SAP Support Portal for notes related to WWP1023 or worklist performance.
  Transaction Codes: Sometimes the worklist is related to workflow tasks (e.g., SBWP for SAP Business Workplace).
  
  
  Summary
  
  
  
  Aspect
  Details
  
  
  
  
  Cause
  Worklist query returns more entries than the allowed maximum limit.
  
  
  Solution
  Apply filters, increase max entries limit, optimize queries, implement pagination.
  
  
  Related Info
  Check SAP Notes, Web Dynpro worklist control, backend query optimization, UI performance.
  
  
  
  
  If you provide the specific SAP module or scenario (e.g., HR, Workflow, CRM), I can help you find more precise instructions or parameter names.